Bookkeeper

The mission of Ecole Bilingue is to develop globally literate students through a rigorous bilingual French-American curriculum, set in a nurturing and multicultural community. We guide our students to excel academically, foster their curiosity, and prepare them to become creative and innovative contributors to the world.

ECOLE BILINGUE DE LA NOUVELLE-ORLÉANS, founded in 1998, welcome over 400 students from 18 months to 8th grade. The school is accredited by the Agence pour l’Enseignement Français à l’Etranger (AEFE) and belongs to the Mission Laïque Française (MLF), the National Association of Independent Schools (NAIS) networks of schools, and the Independent School Association of the Southwest (ISAS).

Job Title: Bookkeeper

Overview: The Bookkeeper plays a crucial role in managing the school’s financial operations, ensuring accuracy, compliance, and efficiency. Reporting to the Chief Financial Officer and collaborating with administrative staff, this individual will oversee financial transactions, maintain financial records, communicate with parents and support the school’s leadership team in financial decision-making.

Key Responsibilities:

Financial Management & Reporting

• Maintain accurate financial records and ensure proper documentation of all transactions, including recording transactions, credit card administration, and reconciling bank statements.

• Process accounts payable and accounts receivable, ensuring timely and accurate payments and collections.

• Utilizing accounting software and various systems to streamline data entry and ensure timeliness and accuracy. 

• Identify discrepancies in accounts or between systems, tracking them to the source and correcting them.

• Support month end and year end closing processes by preparing necessary documentation. 

• Prepare financial reports, statements, and summaries as needed for department heads, executive team and Board of Trustees and aid in the budgeting process for the same.

Compliance & Record-Keeping

• Ensure adherence to financial policies, accounting standards, and state/federal regulations.

• Prepare and retain records, files, and reports in compliance with institutional, state, and federal guidelines, including W-9s and 1099s

• Support audits by providing necessary documentation and reconciliation reports.

Vendor & Customer Relations

• Communicate with vendors, parents, staff and groups of the same regarding billing, payments, and financial inquiries.

• Assist with resolving billing discrepancies and maintaining positive relationships with stakeholders.

Employee Relations

• Assist with payroll preparation, ensuring accurate and timely payments to employees and in responding to any questions. 

• Assist with managing health insurance benefits programs for employees, including ensuring data processing within the payroll system, change management, and review of invoices.

Qualifications & Skills: 
Required:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

• Minimum of three years of relevant experience in bookkeeping, accounting, or financial management.

• Proficiency in QuickBooks, Microsoft Excel, and other billing software.

Preferred:

• Experience working in a nonprofit or educational institution.

• Familiarity with fund accounting and school tuition management systems.

• Experience with implementing new technologies/systems. 

• Bilingual in French and English (a plus but not required).

Key Attributes:

• Exceptional attention to detail and accuracy in financial reporting.

• Strong organizational and time-management skills with the ability to meet deadlines.

• Ability to analyze financial data, identify discrepancies, and recommend solutions.

• Excellent interpersonal and communication skills, with the ability to interact professionally with parents, vendors, and colleagues.

• High level of integrity, discretion, and professionalism in handling financial information.

• Ability to work independently and collaboratively in a fast-paced environment.

Salary and Benefits:

• Salary is commensurate with experience

• Benefits include health insurance, 401k, tuition remission, paid school holidays, three week paid vacation

Required Information for Candidates:

• Resume (1 to 2 pages maximum)

• Letter of interest (1 to 2 pages maximum)

• Recommendation letters (3 maximum)

Applications must be sent to cv@ebnola.com (please indicate “Bookkeeper” in the subject line)

Deadline for receipt of applications: May 15, 2025

Ecole Bilingue is an equal opportunities employer, and does not and shall not discriminate on the basis of race, color, religion, gender, age or national origin in any of its activities or operations.