What are the responsibilities and job description for the Office Administrator position at ECS Group of Companies?
Resposibilities
- Perform accounting, human resources and other administrative duties with supervision.
- Process payroll, accounts payable, accounts receivable and invoicing.
- Track and document the petty cash/corporate credit card accounts by writing checks, requesting replenishments, reconciling bank and internal accounting balances.
- Process new hire, job changes, pay rate changes, and terminations
- Complete various human resource related forms, such as employment verification paperwork.
- Track immigration status and updating I-9s as required.
- Process benefits (including new enrollments, open enrollment and update as required).
- Assist with warning reports.
- Process leave of absence and short-term disability claims.
- Assist with other HR issues as needed.
- Maintain and update certificates of insurance.
- Enter vendor invoices into the accounting system accurately and timely.
- Reconcile vendor statements and resolve discrepancies.
- Generate and send invoices to customers in accordance with contract terms.
- Monitor outstanding invoices and ensure accurate records are maintained.
- Follow up on past-due accounts via phone and email.
- Work with customers to resolve billing issues.
- Maintain accurate records of collection efforts and provide reports on aging receivables.
- Oversee building and equipment maintenance.
- Responsible for computer network support.
- Support receptionists and administrative management of the office.
- Other duties as assigned.
Qualifications
High school diploma or GED. Bachelor's degree (HR related) preferred.
- Minimum 2 years of experience of HR and payroll experience with an HR degree
- 4 years of HR and payroll experience without an HR degree.
ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 2,800 employees in 100 offices and testing facilities coast to coast. ECS is currently ranked #64 in Engineering News-Record’s Top 500 Design Firms (April 2024), #144 in Engineering News-Record’s Top 200 Environmental Firms (October 2024) and #28 in Zweig Group’s Hot Firm List (June 2024). For additional information about ECS click here.
We love our employees and we show this through providing some great benefits, including paid time off, health and other insurance plans, retirement and college savings plans, and more. Click here to learn more about the great benefits at ECS.
ECS is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
