Office Coordinator

Achieves staffing objectives by recruiting, evaluating, and placing job candidates. The Staffing Recruiter is responsible for full-cycle recruiting and the development and execution of effective recruitment plans and selection strategies for assigned business/customers/skill areas. The Recruiter must be able to build rapport with candidates, manage client relationships, and perform onsite responsibilities to ensure smooth recruitment and onboarding processes.

Key Responsibilities:

Client Management and Onsite Responsibilities:

• Serve as the main point of contact for clients, ensuring their staffing needs are met.
• Conduct site visits to client locations approximately 30% of the week.
• Meet new hires, conduct site tours, and perform regular check-ins at various sites.
• Manage relationships with clients at locations

Recruitment and Sourcing:

• Develop and implement recruiting strategies that produce the highest quality candidate slate.
• Keep abreast of evolving industry trends, best practices, and leading-edge sourcing streams, adjusting strategy and tactics as needed.
• Source, prescreen, schedule, and send out onboarding information to potential candidates.
• Conduct thorough behavioral interviews to select the best-fit candidates for submission to hiring managers.
• Build applicant sources by researching and using community organizations, colleges, internet sites, social media, and utilizing third party connections such as MI Works etc.

Onboarding and Orientation:

• Conduct 1st Day Completion Calls to all new hires.
• Assist with candidate onboarding and orientations, ensuring a smooth transition for new employees.
• Sign I-9 forms, check E-Verify, and update Avionte status and stage with notes as needed.
• Conduct and document background checks and drug screens as required by clients.

Administrative Support:

• Answer and manage inbound calls, directing them to appropriate departments as needed.
• Email receipts/invoices to payroll, verification forms to the verification team, and timecards to the payroll team.
• Manage any walk-in traffic and maintain office inventory, including drug screens and other supplies.

Office Maintenance and Coordination:

• Open the office daily, including setting up coffee, water, and straightening the lobby area.
• Wipe down common areas and conduct a final wipe down of all common areas and door handles at the end of the day.

Daily and Weekly Tasks:

• Participate in daily huddle calls and share your #1 priority for the day and any challenges.
• Participate in the staffing weekly forecast review (Friday).
• Update Align priority and weekly scorecard metrics.

Compliance and Legal:

• Avoid legal challenges by understanding current legislation, influencing managers to comply with regulations, and recommending appropriate procedures and processes.
• Manage the candidate life-cycle in the applicant tracking system (ATS) to ensure compliance with all mandated legal requirements.

Qualifications:

• Associate degree or equivalent experience required.
• 3 years sourcing/full-cycle recruiting experience preferred.
• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Proven experience as a recruiter, staffing coordinator, or in a similar role.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite and other office software.
• Ability to work independently and handle multiple tasks simultaneously.
• Attention to detail and problem-solving skills.
• Possesses a valid driver’s license.

Skills:

• Client relationship management
• Excellent phone etiquette and management
• Drug screening procedures
• Inventory and supply management
• Strong communication and interpersonal skills
• Organizational and time-management skills
• Ability to conduct site visits and interact with clients and employees
• Good working knowledge of employment law
• Demonstrated proficiency in the use of computers and software applications (e.g., Microsoft suite of products, ATS systems, etc.)

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Work Location: In person

Salary : $18 - $20