Project Coordinator - NC

Overview:

Egan Company is seeking qualified candidates for the position of Project Coordinator located in Raleigh, North Carolina. The Project Coordinator serves as a critical member of the Process & Manufacturing team and provides administrative and coordination support for project managers and project teams.

*** For this position you would need to live close to Raleigh, NC since you will be working on-site ***

Responsibilities:

The basic responsibilities of the Project Coordinator include but are not limited to the following:

• Provide support to project teams and project managers by assisting with day-to-day tasks (i.e. construction drawings, amendments, supply requisitions, procurement, take-offs, RMAs, material returns, etc.).
• Assist with processing of submittals, RFI's, schedule updates, subcontracts, purchase orders, change orders, billings, and change request pricing.
• Monitor V-Model for each project and assist with associated tasks (i.e. schedule kick-off and close-out meetings, coordinate tool returns, etc.).
• Respond to customer requests for documentation (i.e. Certificates of Insurance and safety).
• Create and maintain project and internal manufacturing schedules using applications such as MS Project, MS Word/Excel, Google Docs/Sheets, and Egan’s Shop Information System (SIS).
• Maintain blueprints/drawings in PlanGrid.
• Assist with updating and maintaining Customer Relationship Management (CRM) system
• Track job permitting.
• Run and review reports, including job labor and job status reports; assist with labor coordination, when needed.
• Schedule job status meetings and run project labor scheduling meetings.
• Provide assistance with billing and T&M invoicing; work with Accounts Receivable team when needed.
• Compose, edit, and send emails, letters, memos, reports, and procedures.
• Create proposal letters, bids for project managers, and subcontract agreements; assist with managing subcontractor document compliance.
• Assist with assembling O&M manuals.
• Assist in the updating and accurate generation of as-built documents.
• Promote a positive safety culture and build strong internal partnerships; work collaboratively within group and with other Egan groups to support Egan’s Mission, Vision and Values.
• File and maintain project documents.
• Perform additional duties and assignments as requested/needed.

Position Requirements:

• High school diploma or equivalent
• 3 years’ experience with project coordination, general office support or related roles.
• Experience in the construction industry and/or working with contractors is highly preferred, but not required.
• Visits to jobsites and client sites may be required on occasion.

Qualifications:

• Highly organized, multi-tasker who works well in a fast-paced environment.
• A high degree of resourcefulness and positive energy.
• Excellent written and verbal communication skills.
• Ability to communicate effectively and partner with all levels within a project team.
• Strong focus on providing exemplary customer service.
• Excellent time management skills and the ability to prioritize work.
• Strong sense of responsibility and attention to detail.
• Ability to work independently and as part of a team.
• Strong work ethic and willingness to learn new things; proactive; self-starter.
• Excellent problem-solving skills.
• Proficient skills including Microsoft Office and/or Google Suite (Word, Excel and/or Docs, Sheets) Working Conditions.

Working Conditions:

• Performance of duties will mostly be in the office and/or at home.
• Must be able to stand or sit for extended periods of time.
• Travel to jobsites may involve climbing ladders, walking on unleveled ground, being exposed to the elements, dirt, dust, and loud noises.

Benefits, Perks and Pay Beyond the Industry Standard

Egan supports team members and their families with comprehensive benefits. From robust healthcare benefits and generous paid time off, to flexible working options and career growth opportunities, Egan is committed to providing a workplace that helps you thrive both personally and professionally.

• Health and Well-being: in addition to medical, dental, vision insurance options, flexible spending accounts, life insurance, short-term, or long-term disability coverage, you're offered comprehensive mental healthcare and support for you and your family
• Retirement Plan: we offer robust retirement benefits with a 401(k) plan with company matching contribution and profit sharing
• Time-Off Programs: to help you recharge you’ll enjoy a generous PTO program and paid holidays
• Professional Development: we support education or career growth by offering educational assistance and regular learning and development opportunities
• Paid Parental Leave: utilize parental leave which allows for paid time off with a new child
• Rewards and Incentives: we recognize your contributions through additional rewards or compensation that may include an annual discretionary bonus, lead incentive program, and safety buck program
• Community Involvement: our “Beyond the Jobsite” program supports causes in the communities in which we live and work through regular volunteer events to connect with each other and help those in need

The benefits information listed above may not apply to union positions (benefits for union roles are governed by applicable collective bargaining agreements) nor part-time and temporary roles. View more information online about Egan’s investment in benefits for you.

Strong Culture Built on Values and Keeping Promises

At Egan, you’ll be part of a team that shares a passion for redefining the industry by setting a new standard of customer care. Together, we'll promote teamwork, embrace innovation, act with integrity, pursue growth, and prioritize safety. You’ll have the opportunity to grow and develop in a company committed to providing the growth and success you're looking for, both for yourself and for the customers you serve. You’ll love being part of success shaped by the strength of our team, which is enhanced by:

• Solid history as a legacy leader in specialty contracting and system integration for over 80 years
• Private ownership and operations by employees who work in the company (not a holding company or private equity firm)
• Engaging leadership who prioritizes your safety, your development, and your impact
• A proven track record of employee retention and loyalty
• Flexible and hybrid workplace models that prioritize collaboration and customer needs

From general contractors and architects to building owners and facility engineers, Egan collaborates throughout the entire construction or project process with the shared goal of maintaining best-in-class relationships with our internal teams, customers, and business partners. At over 1,000 employees occupying our offices and work sites, we aim to ensure every project is done with quality craftsmanship, integrity, and an aggressive commitment to safety. In fact, we’re proud to be recognized as one of America's Safest Companies for recurring years.

Application Instructions and Employment Practices

Egan Company will not discriminate against or harass any employee or application for employment because of race, color, creed, religion, national origin, sex (including pregnancy, gender identity, sexual orientation), disability, age, genetic information (including family medical history), veteran status, marital status, familial status, local human rights commission activity, or status with regard to public assistance.

We do not accept application materials by mail or email except as a reasonable accommodation for qualified disabled applicants. Individuals who are unable to use our online process due to a disability should email recruiting@eganco.com.

Creating and maintaining a safe and drug-free working environment is important to all of us. Employment with Egan requires successful completion of a pre-employment drug screening. We also participate in E-Verify.

Egan reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. Any resume submitted to any employee of Egan without a prior signed search agreement will be considered unsolicited and the property of Egan.

No agency emails, calls, or solicitations will be accepted without a valid agreement.