What are the responsibilities and job description for the Accounts Payable Specialist position at eGourmet Solutions, Inc.?
eGourmet Solutions is one of the leading refrigerated and perishable fulfillment facility in the United States. We are seeking an Accounts Payable Specialist to join our finance team. The ideal candidate will be detail-oriented, organized, and capable of managing multiple tasks efficiently. This role will be responsible for managing the accounts payable process, ensuring accuracy, and maintaining vendor relationship.
Responsibilities:
- Document accounts payable transactions, including invoices, payments, credits, and adjustments.
- Onboard vendors, including obtaining W9’s and maintaining vendor information.
- Monitor vendor pricing and product/service quality; recommend alternative vendors when necessary.
- Recommend purchase quantities and timing
- Prepare purchase orders (PO’s) with required approvals and track all open PO’s and shipments.
- Input all accounts payable and credit card transactions accurately.
- Conduct a 3-way match of all vendor invoices, invoices, receiving documentation, and PO’s.
- Ensure timely and efficient payment of invoices and communicate with vendors to resolve any queries.
- Recommend weekly vendor payments and provide regular reports to management, including Aged Accounts Payable listings and open PO’s.
- Support month-end close process by preparing journal entries and balance sheet reconciliations.
- Prepare annual 1099’s and associated reports.
- Perform other ad hoc assignments supporting the finance department, including billing and expense and financial analysis.
- Utilize QuickBooks for various accounting tasks.
Qualifications:
- Bachelor's degree in Accounting, Finance, or related field preferred.
- Proven experience in accounts payable or relevant accounting roles.
- Strong attention to detail and ability to work efficiently under pressure.
- Excellent communication and interpersonal skills.
- Proficiency in QuickBooks or similar accounting software preferred.
- Ability to prioritize tasks and meet deadlines.
- Strong analytical and problem-solving skills.
Skills:
- Excellent organizational and problem-solving skills.
- Ability to multi-task and prioritize with great attention to detail.
- Professional verbal and written communication skills.
- Analytical and computer skills.
- Advanced skills in Excel.
Reports to: Controller
What We Offer:
- Competitive salary and benefits package.
- Opportunities for professional growth and development.
- A dynamic and supportive work environment focused on innovation and improvement.
- Monday-Friday 8am-5pm.
If you are a detail-oriented individual with a passion for finance and meet the qualifications outlined above, we encourage you to apply for this position. Please submit your resume and cover letter detailing your relevant experience and why you are the ideal candidate for this role.