Administrative Analyst I/II (Grant Analyst/Grant Administrator)

Apply early. First review of applications to take place on December 30, 2024. Interviews are tentatively scheduled for January 9, 2025.

Candidates are required to complete the attached supplemental questionnaire below

The Human Resources Department is currently accepting applications for the position of Administrative Analyst I/II in the Finance Department. This recruitment may be used to establish an eligibility list for use to fill future vacancies. The position reports to the Headquarters campus located in Placerville to promote team collaboration and cohesiveness.

The District is seeking an innovative and technically proficient individual with strong analytical skills to focus on identifying, researching, applying for, and securing grant funding or other external funding opportunities in support of the District. The ideal candidate will have: strong technical written skills and the ability to communicate effectively across the organization and with all stakeholders; experience securing external revenue sources and or grant funds; administering/monitoring the life cycle of the grant; understanding of grant budgeting, contracting, and how federal and state regulations apply to external revenue sources and procedures.

Performs a variety of tasks with a focus on grant program administration which includes program development and administration strategies for short and long-term projects, program budgeting, compliance monitoring, and coordinating grant activities with other departments, divisions, and outside agencies. Perform a wide and diverse range of administrative assignments including, complex financial and/or statistical reporting in support of a department, division, and/or District program.

EXAMPLES OF ESSENTIAL DUTIES:  the duties specified below are representative of the range of duties assigned to this class and are not intended to be an inclusive list.

• Performs complex administrative functions in support of one or more District programs; researches, reviews, analyzes, monitors and administers programs in compliance with District policy, statutory and legal requirements including compiling, completing and submitting necessary studies, reports, applications and/or other programmatic documentation.
• Coordinates with various District personnel in monitoring and administering complex projects, programs, and functions, including the identification of external revenue sources from a variety of organizations.
• Provides professional, technical and administrative support to ensure compliance with regulations and contractual requirements as they relate to District operations, programs, assets, facilities, grants, reimbursements or other revenue sources or cost recovery avenues.
• Investigates, analyzes, develops, and conducts special studies or projects as requested; prepares and presents technical reports of findings and recommendations. Researches applicable matters and developments, such as changes in legislation and the impacts on the District, best practices, compliance reporting, external funding opportunities, and administrative business practices in support of effective District operations.
• Revises and develops fees; negotiates contracts; ensures compliance of department functions with pertinent laws, regulations, and ordinances; authorizes payments for various contracts. Reviews administrative practices and makes recommendations for improvements.
• Assists in the development of departmental policies and procedures; recommends goals and objectives. Evaluates operations and activities of assigned responsibilities; recommends improvements and modifications; prepares various reports on operations and activities.
• Drafts, reviews, and finalizes District public work construction contracts and professional services agreements including the preparation of specifications, conduct of pre-proposal/bid and proposal/bid processes, preparation of requests for qualifications, requests for proposals, and requests for bids; serves as liaison between District, contractors and consultants; signs Notices to Proceed.
• Represents the department at various meetings regarding department and division functions. Assists in the preparation and review of division and/or assigned department operating, multi-year, and capital improvement budgets.
• May plan, prioritize, and review the work of staff, develop schedules and methods to accomplish assignments, provide and coordinate staff training, and work with employees to correct deficiencies.
• Builds and maintains positive working relationships with co-workers, other District employees, and the public using principles of good customer service.
• Performs related duties as assigned.