Accounts Payable Clerk

Position: Accounts Payable Clerk

Reports to: Controller

Job Summary: Responsible for performing a variety of accounting duties including processing invoices, ensuring timely payments and maintaining accurate records.

Job Classification: Full-time (Monday-Friday), 40 hours per week (non-exempt)

Wage Range: $23.37 - $27.07 per hour (Dependent on experience)

ABOUT THE FOUNDATION

Founded in 1937 with a mission to enhance, encourage and promote the current and future well-being of the people of Colorado, El Pomar Foundation is one of the largest private foundations in the state, contributing over $25M annually in grants and programs to support Colorado nonprofits. Employees at El Pomar are part of a culture that seeks to help people live better lives and empower communities and individuals to make meaningful collective impact. We are committed to our values of respect, integrity, teamwork and excellence, and work hard every day to lift each other up and make a difference in the lives of our grantees, their communities and the sector as a whole. Much is expected of our staff in pursuit of this mission, and much is received in return.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process invoices accurately and completely, including verifying authorization and coding.
• Prepare and process weekly payments through automation software and in accounting system.
• Research and resolve billing discrepancies and issues.
• Maintain vendor files and communicate with vendors.
• Resolve stale-dated checks to vendors.
• Request new vendor W-9s and Certificates of Insurance and keep documents up to date.
• Ensure vendor and payment information in accounting software is up to date.
• Manage accounts payable inbox and handle all items in a timely manner.
• Prepare correspondence and checks for employees' PTO donations and resolve related inquiries.
• Prepare 1099s.

Other Office and Accounting Duties:

• Open and sort incoming mail for delivery to Accounting Department.
• Manage, maintain and file Accounting Department documents, including storage, quality control and retrieval in SharePoint, in compliance with retention policies.
• Contribute to and maintain accounting policies and procedures in accordance with best practices.
• Assist with the evaluation and implementation of accounting systems and process improvements.
• Process payments for Foundation's grants.
• Process weekly employee expense reports.
• Assist in compiling documentation for annual audit requests.
• Complete special accounting projects and analysis, as required
• Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Proficiency in accounting software and Microsoft Office Suite
• Strong sense of customer service and approachability
• Must be able to keep information confidential
• Exceptional attention to detail and presentation of a quality-work product
• Utilize strong interpersonal skills to work effectively with coworkers and vendors
• Able to work independently with minimal oversight and as a contributing member of a high-performing team
• Excellent written and verbal communications skills
• Excellent organizational skills to manage multiple tasks, projects, and deadlines
• Proactively seek to develop new skills to enhance overall job effectiveness
• Meet established deadlines
• Participate in a strong culture of feedback

QUALIFICATIONS AND PHYSICAL DEMANDS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. A successful candidate must be able to work in a highly functioning environment with exceptional multi-tasking skills. Applicants should be honest, confident, personable, and professional.

This position requires the ability to work in a professional courteous manner with the public and honor the Foundation's recognized values of respect, integrity, teamwork, and excellence.

The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing job duties, the employee will be regularly required to sit at a desk for as many as eight hours a day and will occasionally be required to bend and lift up to 20 pounds.

A successful candidate must have a high school diploma or equivalent with at least 2 years of accounting/accounts payable experience. An associate's degree and at least 1-2 years of accounting/accounts payable experience is preferred.

Must be able to travel to work.

Hiring is subject to employment pre-screening (background check).

REMOTE WORKING:

This position does qualify for remote working once training has been completed and with supervisor approval for up to two (2) days per week.

CURRENT BENEFITS:

Paid Time Off

• 10 days vacation, 10 days health and wellness and 2 floater holidays per year (vacation time increases with years of service)
• Options to roll-over and year-end cash-out
• 10 holidays per year
• Paid FMLA (must meet FMLA requirements to qualify)
• Paid FAMLI - administered by State of Colorado and must meet requirements to qualify - this benefit does not provide 100% wage replacement

403(b)

• Employees may contribute pre-tax earnings immediately upon employment
• After one year of employment, 100% match by Foundation on up to 6% of employee deferral

Medical, Dental, Vision and Accident Insurance

• Direct primary care provided by Peak Med at no cost to employee (must carry Foundation's medical insurance plan). No co-pays for office visits and access 24/7.
• Foundation pays 95% of medical, dental and vision premium for employee and their dependent(s)
• Foundation pays 100% of cost for AFLAC and Identity Theft Protection

Flexible Spending Account (FSA)

• Pre-tax dollars from your paycheck to get reimbursed for medical and dental expenses or child care funds
• Up to $3,050 for medical and dental and up to $5,000 for dependent care per year
• $640 roll-over permitted

Childcare Benefit

• After 6 months of service, eligible for daycare assistance for employee's dependent child or children under the age of 5 and living with the employee. Employees are reimbursed for 30% of the daycare fee paid to a qualified, licensed daycare provider with a maximum monthly benefit of $500.

Continued Education/Tuition Reimbursement

• The Foundation places great value in the skills and abilities of our employees. To maintain and improve those skills, we offer educational benefits for memberships in employment related professional societies or associations, and to attend employment related local, regional or national trainings, seminars and meetings.
• Full-time employees with at least 1 year of service may be reimbursed for undergraduate or graduate academic course work that maintains or improves job related skills or are in the Foundation's areas of interest. The Foundation will reimburse 100% of tuition at public universities or 50% of tuition at private universities for up to 6 academic hours per semester. The employee must maintain a B or higher grade to receive the reimbursement. Also, the Foundation will reimburse the employee up to $500 per semester for books, supplies, and/or parking pass. This reimbursement may be considered a taxable event to the employee.
• The Foundation provides up to $2,000 a year for employees to participate in a pre-approved certificate program that may or may not be job related.

Other Insurance

• 100% employer paid Basic Life and AD&D Insurance
• 100% employer paid Long Term Disability Insurance

Other Benefits

100% employer paid AAA membership

HOW TO APPLY:

To be considered for this position, applicants MUST submit BOTH a Cover Letter and Resume to Nicole Magic at nmagic@elpomar.org no later than February 20, 2025 at 5:00pm (MST).

Salary : $25 - $2,000