What are the responsibilities and job description for the Operations Coordinator position at EL PUENTE DE WILLIAMSBURG INC?
Job Details
Description
El Puente seeks a responsible, detail-oriented, and committed Operations Coordinator to join El Puente’s administrative team. This position reports to the Director of Administration and will work with the administrative staff at headquarters. The ideal candidate will thrive in a fast-paced, flexible, team-oriented environment, and is motivated by the opportunity to assist in creating a dynamic culture. They will also have a passion for social justice and will understand how movement building is served by a strong leadership team.
Who we are
Founded in 1982, El Puente is a youth-centered organization that uses the arts and education to advance social and environmental justice. Our mission is to inspire and nurture leadership for peace and justice, working as a human rights institution in NYC and Puerto Rico with national and international impact. El Puente creates community-led movements of self-determination through a holistic leadership and membership program model, as a high-impact youth and community development organization.
El Puente integrates its activities and community campaigns within its six Youth Leadership Centers, and its nationally recognized public high school, the El Puente Academy for Peace and Justice. Organizing in North Brooklyn, Puerto Rico, and beyond, El Puente remains at the forefront of community & youth development, and as such, initiates /impacts social policy locally and nationally.
As a staff member of ElPuente, the Operations Coordinator is expected to uphold and work within the mission, philosophy, and principles of the organization.
Position Overview
The Operations Coordinator is an integral part of our Administrative team. This will include managing staff, interacting with youth members, families, and guests, and assisting in the creation and management of efficient and effective systems. This is a full-time, in-person position.
The Operations Coordinator performs a variety of administrative and building support tasks to ensure headquarters runs smoothly and efficiently. Their responsibilities include:
- Building Oversight
- Managing Administrator On Duty responsibilities.
- Supervising custodial staff
- Handle operational issues or complaints that arise and provide quick resolutions to maintain workflow.
- Serving as a liaison between all staff at headquarters and building facilities
- Overseeing the office environment, including managing building space, rental, furniture, equipment, and supplies
- Managing building and room schedules
- Maintain Program Calendar, as well as organizational events and meetings.
- Managing the Williamsburg Leadership Center, including the reception area
- Maintaining filing systems, both physical and digital.
- Keep accurate data and records such as attendance of members and visitors.
- Developing new administrative policies and processes as deemed necessary.
- Provide support and assistance to the El Puente team as required, engaging in collaborative efforts to address various tasks and projects: this includes but is not limited to outreach, phone banking, and gathering resources for the community.
- Administrative Duties
- Serve as a point of contact between the Director of Administration and vendors.
- Handling incoming and outgoing mail and email correspondence.
- Submitting all bills for Accounts Payable
- Collecting and filing all receipts for credit card purchases
- Assisting the Director of Administration with all purchases and follow up with vendors.
Qualifications
- Excellent organizational, time-management, and multitasking abilities.
- Strong verbal and written communication skills, with the ability to interact with employees at all levels.
- High attention to detail and ability to handle sensitive and confidential information.
- Strong leadership and interpersonal skills.
- Ability to work effectively in a fast-paced and dynamic environment.
- High level of integrity, discretion, and professionalism.
- Problem-solving mindset with a focus on continuous improvement.
- Bilingual in English and Spanish required
COVID-19 considerations:
All new hires must submit proof of vaccination.
Location: This is a full-time in-person position based in Brooklyn, NY.
Schedule: Generally, Monday through Friday. Work days and hours may shift depending on scheduling needs; the typical schedule is 11 a.m. to 7:00 p.m.
Salary and Benefits:
The salary for this position is $40,000. Salaries are non-negotiable for new and current employees to counter pay inequality and uphold internal parity.
Benefits package, including health and retirement.
Unlimited Paid Time Off
Week paid in observance of holidays - December 24th through January 1st
Wellness Week (full pay) - Last week of August
Eleven paid holidays
El Puente is an equal opportunity employer and is committed to a staff that reflects the communities we serve. We strongly encourage and seek applications from women, people of color, DREAMers, and members of the LGBTQIA communities.
Salary : $40,000
