Executive Administrative Assistant

Location: Birmingham, Alabama
Company: Elizabeth Hunter Law Firm

About Us:

Elizabeth Hunter Law Firm is a dynamic and client-focused legal practice dedicated to providing exceptional criminal defense representation. Our team of skilled attorneys is passionate about advocating for our clients with professionalism, integrity, and strategic expertise. We foster a collaborative and supportive work environment where efficiency and innovation drive our success.

Job Summary:

We are looking for a highly organized, detail-oriented, and proactive Administrative Assistant to join our growing team. This full-time role is essential in keeping our office running smoothly by supporting multiple attorneys with scheduling, client communication, invoicing, and administrative coordination. If you thrive in a fast-paced setting, enjoy problem-solving, and have a knack for organization, we’d love to hear from you!

Key Responsibilities:

• Attorney & Office Support: Manage calendars, schedule appointments, and coordinate meetings for multiple attorneys to ensure seamless operations.
• Client Interaction: Serve as the first point of contact for clients, answering phones, responding to emails, and greeting visitors with professionalism and warmth.
• Billing & Payments: Handle billing, invoicing, and follow up with clients regarding payments, ensuring timely and accurate financial transactions.
• Client Onboarding & Contracts: Send contracts and intake forms to new clients, track responses, and ensure all necessary paperwork is completed.
• File & Document Management: Maintain and organize digital and physical case files to ensure quick and efficient access.
• Communication & Correspondence: Send, receive, and distribute emails and documents accurately and promptly.
• Project & Task Management: Use or learn project management systems to track tasks, deadlines, and case progress, ensuring nothing falls through the cracks.
• Office Coordination: Order office supplies, manage inventory, and oversee office organization to create an efficient and productive workspace.
• Basic Data Entry: Keep legal records, client information, and billing details up to date in case management systems.

Qualifications:

• Prior experience in an administrative role is preferred, but we welcome candidates who are eager to learn and grow in a legal office setting.
• Experience or willingness to learn billing, invoicing, and client payment follow-ups.
• Strong organizational and time-management skills with the ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and willingness to learn case and project management software.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• A positive, proactive attitude with a commitment to teamwork and problem-solving.
• High school diploma or equivalent required; associate or bachelor’s degree preferred.

Compensation & Benefits:

• Full-Time Position: 40 hours per week, Monday–Friday, 8:00 AM – 5:30 PM.
• Starting Pay: $19 per hour.
• Performance-Based Growth: After an 8-week probationary period, employees will be eligible for a salary review with opportunities for an increase based on performance and contributions.
• Professional Development: Gain valuable hands-on experience in the legal field with opportunities to expand your role and responsibilities.
• Supportive Work Environment: Be part of a collaborative and professional legal team that values efficiency, innovation, and continuous learning

Elizabeth Hunter Law Firm is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other legally protected status. We believe in creating a supportive and welcoming environment for all employees.

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Birmingham, AL 35209 (Required)

Ability to Relocate:

• Birmingham, AL 35209: Relocate before starting work (Preferred)

Work Location: In person

Salary : $19 - $20