ADMINISTRATIVE ASSISTANT - MIDDLE SCHOOL COUNSELING OFFICE

POSITION TITLE: Administrative Assistant – Middle School Counseling Office

STATUS: Full-Time 9 month position (mid/late August to early/mid June)

DEPARTMENT: Middle School
EMPLOYMENT TYPE: Non-Exempt
CATEGORY: Support
REPORTS TO: Middle School Principal/Middle School Assistant Principal
SUPERVISES: NA
MINIMUM PAY RATE: $16.48/hour

General Responsibilities/Job Summary:
Provides administrative support to the counselors and building administrators to ensure the effective operation of the School Guidance Office. Acts as the primary contact for students, teachers, administrators and visitors for the School Counseling Office.

Essential Functions/Duties:

• Attend work regularly and on time and complete assigned tasks
• Handles written correspondence for counselors
• Interacts regularly with students, families, and staff
• Organizes appropriate and designated outside resources, with counselor guidance, for student support
• Provides customer service to students, families, and staff related to requested information
• Maintains and organizes calendar for usage of the counseling conference room
• Assists the School Assessment Coordinator with organization for planning and collecting state standardized testing
• Assists the administration and other office staff in yearly scheduling, as needed
• Attends weekly counselor/administrator meetings and maintains meeting agendas and minutes
• Coordinates supply orders for counseling office
• Provides back-up support for other school office staff

Additional Duties:

• Perform other related duties as assigned by supervisor(s)

Knowledge, Skills and Abilities:

• Ability to maintain confidentiality in all aspects of work and in working relations with students and staff
• Considerable knowledge of office principles and practices in the educational environment
• Ability to perform basic math skills
• Ability to work independently and as a member of a team
• Ability to receive and deliver detailed information through written and oral communications
• Ability to function at a high level in a fast-paced work environment
• Ability to multi-task and complete time-sensitive projects in an environment with frequent interruptions
• Ability to maintain a positive attitude and calm demeanor through regular operations
• Ability to develop and maintain relationships with a variety of people including students, staff, families, administrators, and community members through empathetic interactions
• Ability to use logic and reasoning when making daily decisions
• Ability to maintain a cooperative relationship with counselors, administration, staff, students, and families.
• Ability to understand and utilize the student information system (Sapphire)
• Ability to use standard office equipment
• Strong interpersonal and relationship building skills
• Knowledge of general computer programs
• Records retention and maintenance skills
• Computer and Software skills including the use of Microsoft Office Suite, File Maker Pro, Adobe, Google Suite, and Google Mail in an Apple environment

Minimum Qualifications:

• Education and Training: High School Diploma preferred
• Experience: Secretary or Administrative Assistant experience, preferably in an educational environment
• Required Certification/Licenses: None
• Travel Requirements: Limited travel within the District and in Lancaster County for meetings

Working Conditions:

• School setting, including offices, hallways and school grounds
• Typically requires close visual acuity involved with preparing and analyzing data, viewing a computer screen and extensive reading
• Occasional bending, crouching, stooping, twisting, reaching and grasping
• Some lifting, up to 25 pounds
• Manual dexterity and repetitive movement of fingers and hands for keyboarding

Evaluation:
Performance will be evaluated annually in accordance with the provisions of the applicable policies of the Elizabethtown Area School District

All interested applicants are required to apply online at www.etownschools.org no later than October 4, 2024.

The above job description is intended to describe the general nature and level of work being performed by employees assigned to this job title. This is not a comprehensive or exhaustive list of all job duties and responsibilities. Employees may be expected to perform tasks that are not included in the job description. The Elizabethtown Area School District reserves the right to amend or change job responsibilities as needed to support the best interests of students, employees and communities within the District.

Job Types: Full-time, Contract

Pay: $16.48 - $17.50 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $16 - $18