Deputy County Clerk

SUMMARY OF JOB PURPOSE
To perform duties pertaining to County Clerk’s Office and Elections.
ESSENTIAL FUNCTIONS
Duties may include, but are not limited to the following:

• Assists the general public, customers, and/or County employees, on the telephone or in person; answers questions, explains rules, policies, and procedures, and provides appropriate information; resolves complaints in an efficient and timely manner, referring matters requiring policy interpretation to supervisor for resolution.
• Issue marriage licenses as prescribed by the NRS and provide listings to various agencies when requested.
• Process and issue minister license applications and certificates.
• Issue county dog licenses as prescribed by the Elko County Code.  Create yearly Renewal Notices to be mailed to all county dog owners on record.
• Process Fictitious Firm Name forms as prescribed by the NRS and provide listings to various agencies when requested.
• Process Notary Public Bonds as prescribed by the NRS.
• Act as Clerk for the County Commissioners and various boards, preparing minutes and maintaining video recordings.
• Act as Elections Clerk, processing voter registration applications and maintaining the voter registration list as prescribed by the NRS.  
• Conduct voter file purges, prepare required reports for the Secretary of State and maintain voter history files.  
• Assists with conducting of elections and processing election documents; registers voters, keys voter data into computer, and other election related duties as assigned.
• Assists in coordinating election database setup and testing and verifying petitions.
• Prepares and distributes election-related pamphlets, brochures, instructional guides, advertising and promotional materials; may maintain Clerk’s website.
• Maintains the Polling Worker databases; assists with assigning precincts to polling locations, ensuring that poll sites are handicap accessible, fully supplied, and operationally prepared for election-day activities.
• Research and locate historical documents.
• Archive records pertaining to the County Clerk’s Office for future reference and accessibility.  

• High school diploma or equivalent
• 2 years experience in an administrative role preferred or any combination of experience and education that would likely produce the required knowledge, skills and abilities
• Mus maintain a valid Nevada driver's license

An employee in this position must have the following knowledge, skills, and abilities upon application:
Knowledge

• Knowledge of all procedures and functions of assigned focus areas.
• Nevada Revised Statutes, as they apply to the operation of the Elko County Clerk's Office.
• Nevada Administrative Code, as they apply to the operation of the Elko County Clerk's Office.
• Other agencies, their roles, and responsibilities in relation to the duties and operations of the Elko County Clerk's Office.
• Basic office operations.  Extensive knowledge of Windows and Microsoft Office software and personal computers.

Skills 

• Providing strong customer service and excellent collaborative teamwork.
• Must possess strong written and verbal communication skills. 
• Use computer technology, office equipment and basic troubleshooting skills.  

Abilities

• Comply with Elko County Policies and department procedures.
• Maintain appropriate confidentiality.
• Complete work in an accurate, efficient, and effective manner.
• Establish and maintain working relationships with public officials, government offices, co-workers, and the public.
• Type with speed and accuracy.
• Communicate with the supervisor, coworkers, and the public, in a clear, concise, informative, and polite manner.
• Ability to create letters and memoranda’s for the public. 
• Ability to effectively interpret reports, financial data, and maps
• Ability to interact professionally, communicate effectively, and exchange information accurately with all internal/external customers; 
• Read and understand a variety of legal documents, and the procedure related thereto.
• Listen carefully, understand, and transcribe, concise notes, using appropriate grammar and punctuation.
• Work under pressure and maintain composure in stressful situations.  Multitasking is essential.
• Operate specialized computer programs and related equipment.
• Maintain a professional attitude and appearance when performing office and courtroom duties.
• Take responsibility for individual work products.

OTHER REQUIREMENTS

• Ability to work additional hours as needed due to elections.

Machines/Tools/Equipment:

• Multi-line telephone
• 10 key calculators
• Various software programs
• Copy machine, printers, postage meter
• Microfilm reader/printer
• File stamp machine
• Voting machines and ballot readers
• Apple iPad 

An employee in this position must meet the following physical requirements upon application:

• Strength and stamina to be sedentary.
• Strength and stamina to drive long distances and to perform occasional lifting up to 45 lbs., reaching, bending, and standing for long periods of time.
• Ability to appropriately handle stress and interact with others, including supervisors, coworkers, clients, customers and the public.
• Regular and consistent punctuality and attendance.
• Generally clean work environment with occasional exposure to conditions such as dust, fumes, odors, or noise.
• Periodic contact with angry and upset individuals
• Frequent interruptions of planned work activities by telephone calls, office visitors, and response to unplanned events.
• Program, test and certify a high number of election equipment which involves setting up and putting away equipment.
• Setting up several polling locations for voting in one day.

Elko County is an Equal Opportunity Provider and Employer

In compliance with applicable laws, reasonable accommodations may be provided for qualified individuals with a disability who require and request such accommodations.

 

Salary : $24 - $35