Receptionist/Administrative Assistant

Akron Intellectual Property law firm seeks an onsite full-time Receptionist/Administrative Assistant to join its firm. The successful candidate must have a professional demeanor, strong attention to detail, and ensure smooth client interactions.

As a Receptionist/Administrative Assistant at Emerson, Thomson & Bennett, LLC, you will:

• Welcome guests in person, direct them to the appropriate staff members, and manage visitor flow.
• Answer incoming calls, take detailed messages, transfer calls to appropriate attorneys or staff, and provide basic information about the firm.
• Coordinate client appointments with attorneys and assist in managing calendars.
• Receive, sort, and distribute incoming packages.
• Assist in opening new client files and ensure accurate documentation in those files.
• Assist with document preparation, copying, and file organization.
• Assist with dictation as needed.
• Coordinate meetings including setting up video conferences/calls, request meeting room service, equipment, and catering.
• Organize and maintain electronic files.
• Organize and maintain contacts and calendars.
• Enter and release time for timekeepers; print reports as requested.

Job Requirements:

• Demonstrated proficiency in Microsoft Office, Outlook, and Adobe Acrobat
• Superior attention to detail
• Professional interpersonal communication skills, both verbal and non-verbal, with excellent grammar, spelling, and writing skills required
• Ability to manage multiple tasks efficiently and prioritize work effectively
• Maintain a courteous and positive attitude
• Excellent teamwork and collaboration skills
• Self-motivated and able to effectively utilize time and resources
• Client service/customer satisfaction oriented

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Intellectual property law: 1 year (Required)

Work Location: In person

Salary : $18 - $21