What are the responsibilities and job description for the Administrative Support Specialist II position at Employee Benefits Corporation?
Position Summary :
Employee Benefits Corporation is hiring for an Administrative Support Specialist II. The Administrative Support Specialist II provides administrative and operational support across a variety of departments, ensuring efficient workflows and organizational success. This role assists with key office functions, including the mailroom, provides general administrative assistance to teams and contributes to process improvements while maintaining accuracy, timeliness, and a customer-focused approach.
This position operates on a hybrid schedule, requiring 3 days in the office each week at our location in Middleton, WI. While there is flexibility for remote work 2 days a week, there may be times when full-time work in the office is required due to office needs, so this role must be flexible with which days are worked remotely.
Responsibilities Include :
- Provide administrative support to a variety of teams across the organization
- Enter, audit and maintain various reports
- Open, sort and distribute daily checks received and assist with opening daily incoming mail
- Scan, save, route and prepare documents / forms for processing and filing
- Sort and / or collate COBRA disbursements and other mailings on a regularly scheduled basis
- Prepare COBRA Daily Certificate of Mailing
- Anticipate and execute regularly scheduled outgoing mailings or emails batches in the form of statements, reports and letters
- Monitor, distribute and process assigned tasks in D365, Office Support Help Desk other related support services (Accounting, Operations)
- Maintain and oversee office equipment and coordinate new orders with Accounting Operations Manager
- Issue, replace, terminate, and track employee key fobs
- Provide logistical and administrative support for company events and meetings, to include room set-up, catering, clean-up, etc.
Qualifications :
Preferred Qualifications :
We offer :
More About Us :
Employee Benefits Corporation administers a variety of employee benefits, from IRS-approved, tax-advantaged plans to COBRA and state-regulated continuation administration through informative education materials, dedicated reporting, creative plan design and expert customer support. We work with benefit brokers and consultants, employers and HR administrators, and benefit plan participants to offer top-notch workplace benefits and customer service. As a 100% employee-owned company, we are committed to using our experience, knowledge, creativity and technology to ensure our customers' satisfaction with their plans and with our services.
Employee Benefits Corporation is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Our affirmative action program is available to any applicant or employee upon request.
If you need an accommodation as part of the employment process, please contact Human Resources via email at HumanResources@ebcflex.com or via phone at (608) 831-8445.
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