What are the responsibilities and job description for the Administrative Support Specialist position at Indotronix Avani Group?
Description :
Provides administrative support to the Madison, WI site (Mfg & Operations, Engineering and QA departments). Acts as liaison between the Madison site and corporate functions.
ESSENTIAL FUNCTIONS :
- Provides general administrative support including managing calendars, coordinating meetings and meeting space, owning site distribution lists, arranging travel, completing expense reports etc.
- Coordinates hiring of new personnel, including setting up interviews, IT set up, site orientation, workspace needs, etc.
- Acts as liaison between building management and employees regarding parking, card keys, facility updates, and general business issues.
- Maintains departmental files, and orders and maintains site office supplies & indirect purchasing.
- Reconciles invoices and tracks departmental budget.
- Acts as liaison between Corporate HR, Accounting, IT, DEI & Facilities. Assist in carrying out improvements, events, projects, facility organization, etc.
- Continuous improvement at a site level. Look for and propose improvements that can be made or are needed at the site.
- Maintain office services by aiding the organization of office operations / procedures and service PO placement.
MINIMUM REQUIREMENTS :
Education : BS / BA in relevant subject area or equivalent business / administrative experience.
Experience :
5 years of business experience preferred.
