What are the responsibilities and job description for the Sr. Administrative Assistant position at Energy Transfer?
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Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America's energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children's Cancer Hospital, The Salvation Army, American Heart Association, Ronald McDonald House and many more.
Come join our award winning 11,000 strong organization as we fuel the world and each other!
Position Summary :
Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices. Work is confidential in nature, and highly responsible. Requires an understanding of organizational functions, operations, and procedures.
Essential Duties and Responsibilities :
- Works for senior executive and typically coordinates administrative duties for a major organizational function.
- Provides prompt, efficient, courteous service to both internal and external customers; maintains a high level of professionalism.
- Performs work requiring a high level of confidentiality.
- Take initiative to identify opportunities for executive staff to drive the company culture.
- Prepares correspondence, memoranda, and reports including the consolidation and editing of monthly activity reports and other correspondence.
- Schedules and maintains calendar of appointments, meetings, and travel itineraries and coordinates related arrangements.
- Coordinates administrative duties including filing, processing of invoices and requisitions, monitoring and reconciling controllable expenses, annual budgets for administration expense centers, and handles complex secretarial and administrative functions.
- Coordinate training, special functions, meetings and / or conferences by coordinating room arrangements, refreshments and equipment / supplies.
- Generates and distributes reports concerning / affecting the activities of the functional areas reporting to senior executive including the monthly activity reports, budgets and controllable reports.
- Order office supplies for administrative office.
- Perform other duties and tasks as determined by the leadership team.
Education and / or Experience, Knowledge, Skills & Abilities :
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements for the position include :
Preferred Qualifications :
Software Knowledge :
Working Conditions :
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
