Human Resources Specialist

Description

SUMMARY

The Human Resources Specialist provides guidance, support, and coordination in the consistent and effective application of policies, procedures, and practices of the Human Resources (HR) Department. This position performs a variety of routine, complex, and technical duties in a variety of functional areas including employee recruiting, records management, FMLA notifications and new hire orientation. This position also serves as the first point of contact for employees and the general public and performs clerical and administrative duties to contribute to efficient office operations.

Rate of Pay: $65,000 to $75,000 depending on experience.

Why you should pick Energy Transport Logistics
At Energy Transport Logistics we believe our employees’ safety and well-being come first.
We offer our employees:

• Strong safety culture.
• Competitive market-driven wages based on your skillset and experience.
• Comprehensive benefits package (PTO, Paid Holidays, Medical, Dental & Vision insurance, & 401k).

ESSENTIAL FUNCTIONS OF THE JOB

• Coordinates office operations, providing confidential administrative support to the HR Department. Assists with administrative tasks involving personnel, development of forms, and clerical procedures and policies for the department.
• Assists the public, employees, managers, and vendors by phone, correspondence, or in-person regarding HR processes, policies, and related procedures, referring to the appropriate HR staff member as needed.  Includes verification of employment and unemployment claim processing.
• Responsible for all aspects of onboarding and offboarding personnel.
• Coordinates posting of position announcements, including coordination with departments,
• and external advertising.
• Works with hiring managers to schedule new hire orientations. Conducts new hire orientations, including basic employment paperwork, benefits enrollment, and compliance with federal requirements.
• Establishes and organizes the maintenance of employment records, including approval and processing of Personnel Action Forms to ensure compliance with State and federal regulation, and timely processing of new hires, separations, and other personnel changes.
• Identifies reporting and other areas of the Human Resource system needing configuration, optimization, testing, or troubleshooting, and works with internal and external partners to initiate process improvements.
• Manage FMLA processes, including notifications, return to work and benefit premium tracking.
• Monitors disciplinary documentation, working with supervisors to manage timely notification and completion of discussions.
• Assist with updating program-specific payroll earnings.
• Pursues self-development and continuing personal development of skills and knowledge by attending ongoing educational workshops, reviewing professional publications, and establishing personal networks.

KNOWLEDGE, SKILLS, AND ABILITIES

• Proficient knowledge of modern principles, methods, and practices in human resources.
• General knowledge of federal, state, and local rules, laws, regulations, legislation, codes, and ordinances as they relate to area(s) of assignment.
• Proficient troubleshooting skills to resolve issues or problems by analyzing trends and problems, identifying alternative solutions, interpreting compliance documentation, projecting consequences of proposed actions, and communicating and/or implementing recommendations in support of goals and maintaining compliance.
• General time management and mental and physical organization skills that support the ability to focus, have clarity, and use strategy to fulfill a variety of tasks successfully.
• General Skills in Microsoft Office Suite, the internet for research and the ability to learn and develop proficient skills in the HR solution software and other online portals for state agencies and benefits.
• Ability to exercise a high degree of judgment and discretion and maintain the confidentiality of sensitive and confidential information.
• Ability to write and speak clearly and concisely and to express ideas and recommendations effectively, orally, and in writing.
• Ability and willingness to establish and maintain communication and working relationships with peers, representatives from other agencies, vendors, public officials, and the general public using courtesy, tact, and good  judgment.
• Ability to identify and take advantage of opportunities, organize and prioritize several ongoing and frequently changing assignments to meet deadlines.

Qualifications

REQUIRED EDUCATION AND EXPERIENCE

• Associate’s degree
• 2-4 years of Human Resources experience.
• Customer service experience.

OR

• Any combination of education and experience which would provide the applicant with the desired knowledge, skills, and abilities required to perform the job.

PREFERRED EDUCATION AND EXPERIENCE

• Experience working with Paycom HR solution, or similar EPR. 

Salary : $65,000 - $75,000