Accounting Assistant

EBS Accounting Assistant

Report to: PresidentDepartment: Accounting

Approved by: Company President Classification: Non-Exempt

POSITION SUMMARY:

Under the direct supervision of the President this position provides Accounting and secretarial support for the President. In addition to typing, filing and scheduling, performs duties such as financial record. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

ESSENTIAL JOB FUNCTIONS:

Accounting Administration

• Work experience as an Accountant
• Excellent knowledge of accounting regulations and procedures, including the Generally Accepted Accounting Principles (GAAP)
• Hands-on experience with accounting software like FreshBooks and QuickBooks
• Advanced MS Excel skills
• Experience with general ledger functions
• Strong attention to detail and good analytical skills
• BSc in Accounting, Finance or relevant degree
• Additional certification (CPA or CMA) is a plus

WORK ENVIRONMENT

The work involved in this position occurs primarily at the Environmental Building Services

Corporate Office and at the Environmental Building Service office and is generally sedentary in nature.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The Accounting must be able to comfortably carry small to medium sized boxes (up to 50 lbs.) and maneuver within the headquarters which is a non-smoking facility.

EXPECTED HOURS OF WORK

This is a part-time position. Days and hours of work are Monday, Wednesday, Friday, 9:00 a.m. to 3 p.m.

TRAVEL

This position does require that the applicant have reliable transportation to the corporate headquarters.

PROFESSIONAL REQUIREMENTS

1. Adhere to dress code, appearance is neat and clean.
2. Complete annual education requirements.
3. Maintain patient and customer confidentiality at all times.
4. Report to work on time as scheduled.
5. Wear identification while on duty.
6. Maintain regulatory requirements, including all state, federal and local regulations.
7. Represent the organization in a positive and professional manner at all times.
8. Comply with all organizational policies and standards regarding ethical business practices.

9. Communicate the mission, ethics and goals of the organization.
10. Participate in performance improvement and continuous quality improvement activities.
11. Attend regular staff meetings

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JOB QUALIFICATIONS:

➢ Ability to accurately type a minimum of 35 wpm.
➢ Good working knowledge of English, grammar, punctuation, spelling, style, etc.
➢ Ability to operate standard office machines.
➢ Knowledge of efficient office procedures.
➢ Knowledge of Microsoft office suite (Word, Excel, PowerPoint, Outlook etc.

➢3 years of Knowledge of QuickBooks Online and Desktop

➢ Ability to answer telephones and greet the public in a friendly and courteous manner.

➢ Ability to speak in a clear and understandable manner and write legibly.
➢ To be to support the President, management, instructors and staff with any tasks that might be done to free them as much as possible so that they remain dedicated to their duties

➢ To be able to exhibit professionalism, demonstrated by a well-groomed appearance, conscientious work ethic, teaching ability and accountability

➢ Willing and able to work at a fast pace within a variety of settings and circumstances, with composure and flexibility
➢ Willing to travel occasionally as the need arises
➢ Be ever conscious of the need for confidentiality
➢ Always exercise discernment and wise judgment
➢ Be a person who gives extreme attention to details with an eye for excellence
➢ Have a non-lackadaisical attitude with the willingness to seek new information, training, and resources as needed

➢ Be a self-starter and good at multi-tasking and prioritizing projects
➢ Possess strong administrative skills and the ability to work independently without supervision.

➢ Able to create an environment that is inviting to people passing through on a daily basis
➢ High School graduate or equivalent.
➢ One to three years of accounting experience.

KEY COMPETENCIES:

1. Organizational Skills
2. Thoroughness
3. Time Management
4. Problem-solving
5. Adaptability
6. Customer service orientation
7. Team work
8. Communication skills - verbal and written
9. Confidentiality

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Evaluation and Compensation

The Accountant reports directly to the President and receives an initial 90-day evaluation and then an annual performance evaluation. Compensation is based upon an hourly rate, work performance, attendance and policy and procedure compliance and is reviewed in the first 90-days and then annually.

.

I have read and received a copy of my job description. I understand my signature below

constitutes my understanding of the requirements, essential functions and duties of the position.

I further understand that I am expected to follow my job as outlined above, and that if I have any

questions concerning what is expected of me, I will speak with my immediate supervisor

identified above.

Signature Employee Date

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Work Remotely

• No

Job Type: Part-time

Pay: From $16.50 per hour

Expected hours: 25 – 36 per week

Schedule:

• Morning shift
• No weekends

Education:

• High school or equivalent (Preferred)

Work Location: In person

Salary : $17