Administrative Support Specialist

Administrative Support Specialist
Administrative Support Specialist

ABOUT US:

We are a local leader in the manufacturing industry – a fast-growing business consisting of top producing friendly and positive people. We are a close knit group, with a strong culture of striving for continuous improvement, and suggestions are welcome.

JOB SUMMARY
We are looking for a tenacious, resilient and strong communicator to join our team as an Administrative Support Specialist. In this role, there will be an emphasis on building rapport and relationships with employees, customers and suppliers that requires an outgoing, poised and persuasive communication style.

What we offer

• Salary is based on experience and value you can bring
• Ability to shape this role into a high growth position
• Making meaningful contributions to a growing company
• Engaging and committed management
• Health Insurance
• Generous vacation days policy
• Quarterly company gatherings

For the Essential Duties And Responsibilities, the Candidate will support the following:

• Customer service including: customer order processing, communication with customers and data entry for customer orders
• Light accounting (AR & AP)
• Track supplies and orders
• Review and refine processes for efficiency
• Provide ongoing support to staff where needed (scheduling, phone calls, emails, filing, reports, research, discrepancies)
• Create SOPs and training materials that include an audit system, and continually update job knowledge
• Attend department meetings and huddles. Take minutes and distribute and follow up on assigned tasks
• Work on isolated projects as needed
• Clean up data in ERP database for customers, suppliers and products
• Follow through on emails/calls/site visits
• Work closely with President on quarterly action plans and various tasks
• Support production with purchasing and planning
• Gather quotes and follow through on certain projects

Qualifications

• Advanced knowledge of Microsoft products; pivot tables; charts and formulas
• Demonstrated follow up skills
• High level of verbal and written communication
• Problem solving (spot an error and suggest how to resolve)
• Ability to multi task and prioritize daily workload
• Resourceful and determined to see things through
• Acts with discretion and confidentiality
• Conducts self with high level of professionalism and contributes to a drama free work environment

Job Types: Full-time, Part-time

Pay: From $1.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service in Manufacturing: 1 year (Required)
• Administrative: 3 years (Required)

Work Location: In person