What are the responsibilities and job description for the Administrative Support Specialist position at Kaftan Communities?
Administrative Support Specialist – METRO DETROIT – IN-PERSON
About Us
Kaftan Communities is a leader in residential property management, established and managed by real estate entrepreneurs who are deeply involved in every project. With over 50 years of excellence, we are renowned for our innovative development, construction, marketing, and property management. Our core values emphasize fairness, positivity, responsibility, accountability, superior service, and promoting a healthy lifestyle. Our “Three Uniques” include a sterling reputation for fairness, excellence inside and out, and treating customers like family.
Job Summary
The Administrative Support Specialist will play a vital role in supporting the office operations of Kaftan Communities. This individual will act as the first point of contact for visitors and callers while assisting with a variety of administrative tasks to ensure a smooth workflow within the office. The ideal candidate will be customer service-oriented, highly organized, and able to work flexibly in a busy environment. Proficiency in database software (such as Yardi) and MS Office Suite is a plus.
Responsibilities
About Us
Kaftan Communities is a leader in residential property management, established and managed by real estate entrepreneurs who are deeply involved in every project. With over 50 years of excellence, we are renowned for our innovative development, construction, marketing, and property management. Our core values emphasize fairness, positivity, responsibility, accountability, superior service, and promoting a healthy lifestyle. Our “Three Uniques” include a sterling reputation for fairness, excellence inside and out, and treating customers like family.
Job Summary
The Administrative Support Specialist will play a vital role in supporting the office operations of Kaftan Communities. This individual will act as the first point of contact for visitors and callers while assisting with a variety of administrative tasks to ensure a smooth workflow within the office. The ideal candidate will be customer service-oriented, highly organized, and able to work flexibly in a busy environment. Proficiency in database software (such as Yardi) and MS Office Suite is a plus.
Responsibilities
- Greet and assist guests and coworkers as they arrive at the office.
- Answer and handle incoming phone calls, ensuring calls are directed to the appropriate person or department.
- Field and distribute emails to the appropriate team members.
- Manage daily mail, including receiving, stamping, distributing, and metering outgoing mail.
- Receive and distribute packages; create shipping labels using online platforms such as FedEx.
- Maintain office supply inventory for the corporate office and properties, placing orders as needed.
- Draft periodic correspondence for managers using MS Word.
- Maintain and update company directories.
- Assist with large mailings and special projects as needed.
- Ensure the kitchen and common areas, such as conference rooms and the lobby, are clean and organized.
- Run errands, such as banking or picking up office lunches, as directed.
- Scan, file, and perform other light administrative duties to support office upkeep.
Requirements
- High School diploma or equivalent; some college coursework is preferred.
- Strong verbal communication and organizational skills.
- Customer service-oriented with excellent attention to detail.
- Familiarity with database software (Yardi) is a plus.
- Proficiency in MS Office Suite (Word, Excel, Outlook).
- Valid driver’s license and current automobile insurance.
- Ability to multitask and work collaboratively with an established team.
Details
Full-time position: Monday through Friday, 8:30 AM – 5:00 PM.
Full-time position: Monday through Friday, 8:30 AM – 5:00 PM.
Kaftan Communities offers a collaborative and dynamic work environment where you’ll be part of a team dedicated to excellence in property management.