Administrative Coordinator

EPIC – Every Person Influences Children

Administrative Coordinator

Buffalo, Erie County

About EPIC – Every Person Influences Children:

EPIC (www.epicforchildren.org) is a non-profit agency that provides parenting, youth services, family engagement and professional development to families, schools, health care providers and communities. EPIC’s vision is a world where every child has a strong start and a promising future. EPIC’s mission is to strengthen families and build community to raise children who make a positive impact in the world.

EPIC offers competitive wages and benefits, health insurance contribution, a hybrid work environment, 80 PTO hours and 64 PSL hours, and 11 paid holidays, in addition to a caring and family-like atmosphere. If you want to be a part of a hard-working team that values relationships and connectivity as well as make a positive impact on our community, EPIC might be a good fit for you.

About the available position:

EPIC - Every Person Influences Children is seeking a full-time (40 hours) Administrative Coordinator for their Buffalo headquarters. This position will ensure that administrative support activities are carried out efficiently and effectively, allowing organizational operations to function properly. Responsible for planning, coordinating, and managing administrative duties, related to HR and Development.

EPIC is looking for candidates to:

• Assist in preparing payroll and benefits reports related to HR.
• Coordinate recruitment and interview process including offer letters, contacting candidates, scheduling interviews, interviewing candidates, and coordinating background checks.
• Assist with new employee orientation, onboarding and training processes.
• Assist with various HR policy implementation.
• Monitor inventory of general office supplies, postage, and the purchasing of new supplies with attention to budgetary constraints.
• Coordinate with vendors regarding set up, maintenance and troubleshooting of computers, phones, user accounts, printers, and copiers.

Candidates are required to have:

• Minimum of two (2) years of relevant experience.
• Experience working with a customer relationship database is strongly preferred. Salesforce experience a plus.
• Knowledge of HR policies and office management required.
• Computer skills including proficiency in Microsoft Office (Word, Excel).
• We seek applicants from all backgrounds to ensure we get the best, most creative talent on our team.
• Reliable transportation is required.

Summary

Job Type: Full-time, hourly, non-exempt

Schedule: Weekdays, Monday-Friday

Location: Buffalo, NY- EPIC Headquarters

Salary Range: $42,000-45,000, paid hourly

Benefits:

Medical/Dental Insurance contribution

Paid Sick Leave (PSL)

Paid Time Off (PTO)

11 paid holidays

Office closed between Christmas and New Year

403(b) retirement savings, (matching after 1 year)

Paid life insurance

Employee assistance program

Flexible spending account

Health savings account

Interested candidates can also apply with your resume/cover letter to HR@epicforchildren.org. EPIC is an Equal Opportunity Employer. No phone calls please!

FULL JOB DESCRIPTION

Job Title: Administrative Coordinator

Staff Category: Full-Time

Department/Program: EPC100

Reports to: Chief Financial Officer

Supervises: N/A FLSA Classification:

Non-Exempt Effective Date: January 15, 2025

Position Summary:

This position will ensure that administrative support activities are carried out efficiently and effectively, allowing organizational operations to function properly. Responsible for planning, coordinating, and managing administrative duties, related to HR and Development.

Essential Functions:

· Assist in preparing payroll and benefits reports related to HR.

· Coordinate recruitment and interview process including offer letters, contacting candidates, scheduling interviews, assisting Directors with screening interviewing candidates, and coordinating background checks.

· Assist with new employee orientation, onboarding and training processes.

· Assist with various HR policy implementation. · Monitor inventory of general office supplies, postage, and the purchasing of new supplies with attention to budgetary constraints.

· Coordinate with vendors regarding set up, maintenance and troubleshooting of computers, phones, user accounts, printers, and copiers.

· Act as office administration liaison to the Care Management Coalition and building staff.

· Support development-related activities, with a specific focus on utilizing Salesforce.

· Manage and enter non-program data (including unrestricted giving and other development related activity) into Salesforce and develop/maintain reporting.

· Compile donor acknowledgement letters on a timely basis.

· Provide administrative support for donor engagement strategies and events.

· Other duties as assigned by management.

Knowledge, Skills, and Abilities:

· Actively contributes to a positive work culture.

· Strong written and verbal communication skills.

· Strong attention to detail, organizational skills.

· Strong ability to multitask and meet deadlines.

· A reliable, responsible attitude with a compassionate approach.

· Effectively build and maintain external and internal relationships and provide a high level of service.

· Ability to work within a team structure as well as independently.

· Competency working with diverse cultural and ethnic populations.

· Ability to interact with participants using a strengths-based approach.

· Demonstrated ability to conduct oneself in a calm and professional demeanor when dealing with people and/or with difficult situations.

· Ability to exercise discretion and maintain confidentiality in carrying out responsibilities.

· Self-direction is required with a strong ability to problem solve.

· Passionate about providing support for the organization and staff.

· Must be willing to learn.

· Open-minded, flexible.

Education and Experience:

· Minimum of two (2) years of relevant experience.

· Experience working with a customer relationship database is strongly preferred. Salesforce experience a plus.

· Knowledge of HR policies and office management required.

· Computer skills including proficiency in Microsoft Office (Word, Excel).

Physical Requirements/Working Conditions:

The physical demands described represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, and sit for long periods of time.

The employee is required to regularly reach with arms and hands; use hands to handle. Hands and fingers frequently perform repetitive motion including typing/keying.

Occasionally the employee will lift and/or move up to 50 pounds.

This job requires close vision, peripheral vision, depth perception and the ability to adjust focus. Employee is required to regularly talk and hear.

Job Type: Full-time

Pay: $20.19 - $21.63 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• What interested you about the Administrative Coordinator position with EPIC?
• What are your skills and experience that qualify you as a candidate?
• Basic computer skills are required as the position requires entering data for reporting and tracking. Are you comfortable using a computer, email, calendar, Word, Excel for simple spreadsheets, and database entry?

Ability to Commute:

• Buffalo, NY 14212 (Required)

Ability to Relocate:

• Buffalo, NY 14212: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $22