Human Resources Specialist

Job Summary:

The Human Resources (HR) Specialist will support the HR department in various operational functions including recruitment, interview, employee relations, compliance, and training payroll. This role will be responsible for ensuring HR processes run smoothly and efficiently while providing support to employees and management. The HR Specialist will also be responsible for maintaining accurate personnel records, assisting in the development and implementation of HR policies, and ensuring the organization adheres to all relevant legal and regulatory requirements.

Key Responsibilities:

1. Recruitment & Onboarding:
   • Assist in recruiting efforts by posting job openings, screening resumes, and conducting initial phone interviews.
   • Coordinate and manage the onboarding process for new hires, ensuring they complete necessary paperwork and receive proper orientation.
2. Employee Relations:
   • Provide support to employees on HR-related matters, including benefits, policies, and procedures.
   • Assist in conflict resolution and employee relations matters, escalating to HR Manager as needed.
   • Maintain positive relationships with employees and management to promote a healthy and productive work environment.
3. Compliance & Reporting:
   • Review personnel charts to verify that all mandatory compliance items are properly documented, ensuring records are accurate, complete, and maintained in accordance with state and federal requirements and regulations.
   • Assist in maintaining accurate personnel records and ensuring all documentation complies with legal requirements.
   • Prepare and maintain HR-related reports such as turnover rates and training logs.
4. HR Projects:
   • Participate in HR initiatives and projects aimed at improving processes and employee satisfaction.
   • Assist with the development and revision of employee handbooks and policies.

5.     Other Duties as Assigned:

 Perform additional job-related tasks and responsibilities as needed to support the department or organization’s goals.

Knowledge, Skills, and Abilities (KSA):

1. Knowledge:
   • Strong understanding of human resources practices, policies, and labor laws.
   • Familiarity with HIPAA regulations, confidentiality, and ethical standards.
   • Knowledge of recruitment strategies and employee retention methods.
   • Familiarity with HRIS (Human Resource Information Systems) and Microsoft Office Suite.
   • Awareness of legal and regulatory requirements related to HR.
2. Skills:
   • Excellent communication skills, both written and verbal.
   • Effective organizational skills and ability to prioritize tasks in a fast-paced environment.
   • Detail-oriented with the ability to maintain accurate records and reports.
   • Strong problem-solving skills and the ability to handle employee concerns professionally and confidentially.
3. Abilities:
   • Ability to maintain confidentiality and handle sensitive employee information.
   • Ability to handle fast-paced situations while maintaining a positive attitude.
   • Ability to assist in conflict resolution and promote positive working relationships.
   • Ability to manage multiple priorities simultaneously, ensuring deadlines and goals are met.
   • Ability to work collaboratively with management and staff to create a positive work culture.
   • Ability to perform tasks that require physical endurance (e.g., walking, bending, and standing).
   • Ability to sit for extended periods at a desk and work on a computer
   • Ability to lift up to 15lbs on occasion
   • Ability to work over occasionally or weekend work for special HR projects or events.
     

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or related field (preferred).
• 4 years of experience in an HR role or related field.
• Familiarity with HRIS (Human Resource Information Systems) and payroll software.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• SHRM-CP or PHR certification is a plus but not required.

Background Investigation:

·       Staff must successfully complete a criminal background records check conducted by the DBHDS criminal background investigation unit.

·       Staff must also have a central registry check completed and must not have any history of positive findings.

Benefits:  

• Health Insurance
• Dental Insurance
• Vision Insurance
• Short Term Disability
• Employee Assistant Program
• PTO
• Paid Holiday