What are the responsibilities and job description for the Administrative Assistant position at EPIC Landscape Productions LC?
Location: Olathe, KS
SUMMARY
Epic Landscape Productions is hiring an Administrative Assistant to support our Maintenance Division. This position plays a crucial role in keeping operations running smoothly through precise administrative support and data management.
You’ll work closely with teams across the company to manage contracts, work orders, reporting, and Salesforce records—all while supporting business functions like commission tracking, job costing, and form documentation.
KEY RESPONSIBILITIES
- Account Setup: Create and maintain Accounts, Contacts, and Work Sites in Salesforce with precision.
- Contract Administration: Draft, track, and manage Service Agreements through execution and finalization.
- Work Order Management: Oversee creation and accuracy of Work Orders and Service Appointments in Salesforce.
- Off-Contract Requests: Generate and process non-standard Work Orders, marking them “Ready to Schedule.”
- Commission Reporting: Support the development and maintenance of sales commission reports.
- Job Costing: Collaborate with operations and finance to track and manage project-related data.
- Form Management: Maintain up-to-date documentation and forms related to service agreements and workflows.
JOB REQUIREMENTS
What We're Looking For
- Detail-oriented with strong organizational skills
- Excellent communication and follow-up abilities
- Proficiency in Microsoft Excel (large datasets, formulas; macros/VBA a plus)
- Salesforce experience required (SOQL knowledge is a bonus)
- Ability to manage multiple processes and meet deadlines in a fast-paced environment
Tools & Systems:
- Salesforce: Used daily for data management, contracts, and reporting
- Excel: Critical for reporting, automation, and data accuracy
- SOQL: Preferred for advanced queries and audit reporting
READY TO APPLY?
Learn more about our company at: www.epicland.net
Before progressing, we ask all candidates to complete our company application:
👉 Click here to apply!
