What are the responsibilities and job description for the Litigation Legal Secretary position at Epstein Becker & Green, P.C.?
COMPANY DESCRIPTION
Epstein, Becker Green (EBG) is a national law firm that focuses its resources on health care, life sciences, and workforce solutions, coupled with powerful litigation strategies. Founded in 1973 as an industry-focused firm, Epstein Becker has decades of experience serving clients in health care, financial services, retail, hospitality and technology, and representing entities from startups to Fortune 100 companies. Headquartered in NYC, EBG has 325 lawyers located in 20 offices throughout the United States.
SUMMARY
The Legal Secretary supports attorneys in delivering the highest level of service to internal and external clients. The Legal Secretary maintains general knowledge of the firm’s practice groups and a specialized knowledge of the assigned attorney’s practice area(s) and clients in order to ensure extraordinary client satisfaction. The Legal Secretary is pro-active in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work, and maintaining client and Firm confidentiality. The Legal Secretary maintains a professional demeanor and focus while remaining flexible to provide assistance in various critical areas throughout the Firm. The Legal Secretary must be proactive and a forward thinker.
ESSENTIAL DUTIES AND RESPONSIBILIEIS
- Manage the day-to-day schedules and maintain the calendars of the attorneys. This includes travel and trips plans, CLE reporting and professional memberships for attorneys as well as conferences, teleconferences, court appearances, pleadings, filing requirements, discovery and evidence gathering, Anticipate regular meetings to discuss priorities and deadlines
- Prepare and edit documents such as letters, memoranda, briefs, pleadings, agreements, contracts, and other legal documents from forms, original handwritten materials, or dictation
- Consistently open, maintain, and organize case files. Maintain electronic files in iManage.
- Inputs, reviews, edits and closes timekeepers’ time entries through the firm’s web-based time entry program using firm standards
- Handles monthly client billing. Reviews billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries and narrative edits.
- Prepare exhibits and witness files
- Answer telephones and accurately take and relay messages while exhibiting poise, calm, and professionalism.
- Arrange for court reporters, video conferencing, depositions, and meetings
- Communicate, both orally and in writing, with clients, court reporters, opposing counsel’s staff, and internal colleagues.
- Prepare spreadsheets and presentations using MS Excel and MS PowerPoint, as well as using Relativity in connection with e-discovery
- Process reimbursements, expense reports, and check requests
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
- Proficiently use Microsoft Office (Outlook, Word, Excel and PowerPoint), Internet research skills, document management systems, attorney time entry software. Advanced experience with calendar management through Outlook.
- Exhibit high levels of organization and attention-to-detail
- Comfortably work under extreme deadlines while remaining calm and organized
- Must possess strong organizational skills
- Must be able to juggle multiple priorities in a fast-paced environment
- Build collaborative relationships with other functional areas within the Firm to meet deadlines and solve issues. Demonstrate professionalism with internal and external clients
- Occasional overtime may be required to meet the clients’ urgent needs
EDUCATIONAL/JOB EXPERIENCE REQUIRMENTS
- BA/BS degree preferred
- 5 years of experience as a legal secretary or paralegal
