What are the responsibilities and job description for the HR Coordinator position at Epworth Children's Home?
Summary :
Responsible for providing administrative support for Human Resources and the Chief Strategic Officer.
Primary Performance Objectives :
Builds and implements a recruitment and selection process that attracts the highest level of direct care and management employees to Epworth
Completes all pre-employment and onboarding activities such as preparing and posting jobs, listing jobs with recruiters, coordinating interviews with department heads, conducting reference verifications and performing background checks, completing new hire packets and checklists
Maintains new hire and candidate tracking spreadsheets and reports updates to HR Manager, CSO, and CEO weekly
Assist with new-hire procedures which include organizing employee orientation, creating new employee files, and ensuring all necessary paperwork is properly filled out and submitted to appropriate parties
Assists and prepares employee functions such as retirement parties and employee meetings; Orders food, flowers, etc.
Assists the HR Manager in the development and implementation of HR policies and procedures; creates and updates HR forms and manuals as needed
Maintains Human Resource records and compiles reports from database as needed
Recommend new approaches, policies and procedures to continually improve the efficiency of the department and services performed
Coordinate the necessary employee paperwork and information for personnel files and legal expectations while ensuring all necessary data is collected and organized for DSS licensing, inspections and contracts, in addition to PQI and accreditation expectations
Maintaining confidentiality according to all Epworth policies and procedures, but also in the following areas and others as they arise, notifying the CEO and Chief Program Officer when a breach is made or discovered :
Sensitive employee information (e.g., Social Security numbers, performance reviews, workplace injury information, reference checks, health-related information, pay levels, etc.).
Information related to management or business information that is not available to other non-management or middle management employees (e.g., discussions with leadership about personnel or business strategies and processes, layoffs, program closures, program additions, etc.)
Job Task Summary :
Performs full cycle-recruitment procedures to include but not limited to :
Screening and scheduling interviews for Cottage staff
Reference checks
All required background checks
Uploading documents to the isolved
Request for offer approvals
Offers
Onboarding of candidates
Notifying supervisors of candidate responses
Coordinates new hire orientation
Send reminders to new hires
Send reminders to supervisors and secures training room
Emails IT to ensure ready for new hires
Obtains hospitality key to stock refreshments
Prepares new hire material
Gathers and completes I9 for new hires
Facilitates human resources portion of orientation
Maintain current and complete personnel files for all employees in accordance with the law, accreditation and all state agency regulations
Schedules travel for the Chief Program Officer
Assists the CPO with submission of Fixed Price Bid packets and Request for Proposals
Monitors renewal dates and files of external contracts / MOAs for the organization and informs the CPO as needed
Understands and follows personnel policies and practices as outlined in the ECH Policy and Procedure Manual and in compliance with the State agency licensing and contract regulations as well as those outlined in COA
Participate as appropriate in the PQI process as assigned
This description is not all-inclusive. Additional duties may be assigned.
Qualifications :
Associate or bachelor's degree preferred or equivalent combination of education and experience; 3 years' experience in Human Resources preferred
Ability to prioritize and handle multiple tasks and changing priorities
Experience with Microsoft Office Suite with intermediate level of Excel
Ability to read, analyze and interpret general governmental regulations
Ability to handle confidential and sensitive information
Must be able to pass standard background checks, including : drug screen, employment physical, SLED, DSS Central Registry and Sex Offenders Registry
Has a belief system and engages in faith practices that are compatible with those of the United Methodist Church
Personal Attributes and Skills :
Strong verbal, written, and interpersonal skills resulting in the ability to interact with all levels of management and employees.
Ability to maintain a professional demeanor at all times
Ability to collaborate and ask for help
Self-regulated and efficient
Exceptional organizational and time management skills, with a strong attention to detail
Must demonstrate maturity in judgment, commitment, dependability, punctuality and adherence to agreed-upon schedule as determined by manager
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