What are the responsibilities and job description for the Office Manager/Bookkeeper position at ERA Carlile Realty Group & Lending?
Benefits:
The Office Manager/Book keeper will organize and coordinate administrative duties and office procedures
while creating and maintaining a pleasant work environment, ensuring high levels of organizational
effectiveness, communication and safety. Experience with a variety of office software (email tools,
spreadsheets and databases, QuickBooks, Microsoft office) is necessary to accurately handle duties of this position.
Office Manager Duties:
Book Keeping Duties:
Requirements:
- Retirement
- Company parties
- Competitive salary
- Dental insurance
- Employee discounts
- Flexible schedule
- Paid time off
- Parental leave
- Vision insurance
The Office Manager/Book keeper will organize and coordinate administrative duties and office procedures
while creating and maintaining a pleasant work environment, ensuring high levels of organizational
effectiveness, communication and safety. Experience with a variety of office software (email tools,
spreadsheets and databases, QuickBooks, Microsoft office) is necessary to accurately handle duties of this position.
Office Manager Duties:
- Organize office operations and procedures
- Assist in the onboarding process for new agents
- Manage job postings & calendar interviews
- Greeting clients and answering bell
- Mailing
- Order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Provide general support to clients and agents
- Printing and copying
- Light Tech Support -Dropbox, Google Drive, Editing email signatures,
- Partner with owner to update and maintain office policies as necessary
- General Errands
- Coordinate with IT on all office equipment
- Liaise with Facility Management vendors, including cleaning
- Liaise with Marketing Director for corporate events
Book Keeping Duties:
- Keep Financial Books
- Billing / invoice payments
- Prep commission checks for agents
- Input bills and debits
- File and enter receipts
- Balance accounts
- Tax prep for CPA
- Manage office G&A budget, ensure accurate and timely reporting
Requirements:
- Proven experience as an Office manager, Front office manager or Administrative assistant
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands-on experience with office machines (e.g. fax machines and printers)
