What are the responsibilities and job description for the Office Manager/Bookkeeper position at ERA Carlile Realty Group & Lending?
Job Description
Job Description
Benefits :The Office Manager / Book keeper will organize and coordinate administrative duties and office procedures
while creating and maintaining a pleasant work environment, ensuring high levels of organizational
effectiveness, communication and safety. Experience with a variety of office software (email tools,
spreadsheets and databases, QuickBooks, Microsoft office) is necessary to accurately handle duties of this position.
Office Manager Duties :
Organize office operations and procedures
Assist in the onboarding process for new agents
Manage job postings & calendar interviews
Greeting clients and answering bell
Mailing
Order stationery and equipment
Maintain the office condition and arrange necessary repairs
Provide general support to clients and agents
Printing and copying
Light Tech Support -Dropbox, Google Drive, Editing email signatures,
Partner with owner to update and maintain office policies as necessary
General Errands
Coordinate with IT on all office equipment
Liaise with Facility Management vendors, including cleaning
Liaise with Marketing Director for corporate events
Book Keeping Duties :
Keep Financial Books
Billing / invoice payments
Prep commission checks for agents
Input bills and debits
File and enter receipts
Balance accounts
Tax prep for CPA
Manage office G&A budget, ensure accurate and timely reporting
Requirements :
Proven experience as an Office manager, Front office manager or Administrative assistant
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands-on experience with office machines (e.g. fax machines and printers)