Document Clerk PT

Department

Institutional Services

Salary/Hourly

$21.17 Hourly

Union/Position Status

CSEA PT

Posting Closing Date

April 1, 2025

Applications must be submitted by 11:59 PM the evening before the posting closing date.

Please note that the posting will close at midnight (12:00 AM) on the posting closing date.

Job Description

DISTINGUISHING FEATURES OF THE CLASS

The work involves a variety of clerical duties of average difficulty. Under the direct supervision of a higher-ranking employee, the incumbent indexes, cross-indexes, certifies and registers documents and issues licenses. Employees in this position are expected to perform their duties within the scope of specific laws, office rules and procedures related to indexing, filming and recording of legal instruments. Supervision may be exercised over lower level clerical employees. Does related work as required.

TYPICAL WORK ACTIVITIES

• Certifies copies of records and authenticates signature of Registrar of Vital Statistics, Notaries of
  
  

Public or other public officers on documents to be recorded outside the County of Erie;

• Returns documents to customers after recording; Indexes, records and files documents, post changes to records;
• Attends public at counter for information, direction, copy requests and processing of no fee documents;
• Reviews microfilm for accuracy of data;
• Operates an alphanumeric keyboard to transcribe data directly to a computer;
• Reproduce negative or positive copies of official records, reports, legal documents and other material for public record (may be optical image, microfilm or photocopy);
• Performs all functions of scanning; operates equipment (scan, delete, and store), changes film, cleans and maintains equipment, orders supplies);
• Examines papers for accuracy and completeness;
• Searches files using indexes and cross-references.
  
  

Knowledge, Skills And Abilities

Candidates must be able to demonstrate awareness and sensitivity towards promoting an inclusive and diverse learning environment. Good knowledge of methods of certifying legal documents filed in the office of the County clerk; good knowledge procedures of certifying signatures of public officers and issuing licenses; good knowledge of office terminology, procedures and equipment; ability to maintain office records; ability to understand and follow detailed oral and written instructions; clerical aptitude; industrious and dependability; tact and courtesy; physically capable of performing the essential functions of the position with or without reasonable accommodation.

Minimum Qualifications

Graduation from high school or possession of a high school equivalency diploma and in addition either (A), (B) or a combination of (A) & (B). A. Completion of one (1) year of college or business school with a major in secretarial science or a related clerical field supplemented by two (2) years of satisfactory office clerical experience; B. Three (3) years of satisfactory office clerical experience.

Special Requirements

Official transcripts will be required for successful candidates within 30 days of hire. Our mission to offer quality education includes exposing our students to a diverse range of cultures, experiences and expertise. At SUNY Erie Community College, we value diversity and encourage applicants from all backgrounds to apply.

Contact Human Resources at (716) 851-1840 with any questions.

Our mission to offer quality education includes exposing our students to a diverse range of cultures, experiences and expertise. At SUNY Erie Community College, we value diversity and encourage applicants from all backgrounds to apply.

Notice of Non-Discrimination

SUNY Erie Community College does not discriminate in admission, employment, or in the administration of any of its policies and programs on the basis of race, color, religion, national origin, age, sex, gender, gender expression, gender identity, pregnancy, disability, sexual orientation, familial status, military status, domestic violence victim status, predisposing genetic characteristics, veteran status, criminal conviction, or any other characteristics protected by law. This applies to all students, applicants or other members of the College community (including, but not limited to, vendors and visitors). Grievance procedures are available to interested persons by contacting the Civil Rights Compliance Officer listed below. Retaliation against a person who files a complaint, serves as a witness, or assists or participates in the investigation of a complaint in any manner is strictly prohibited.

The following individual has been designated to handle inquiries regarding the College's non-discrimination policies:

Civil Rights Compliance Officer

Human Resource Department

North Campus

6205 Main Street

Williamsville, NY 14221

(716) 270-5735

For Further Information On Notice Of Non-discrimination, Please Contact

New York Office

United States Department of Education

Office for Civil Rights, 32 Old Slip 26th Floor,

New York, N.Y., 10005-25010;

Tel (646) 428-3800; Email: OCR.NewYork@ed.gov.