Fieldston Future Leaders Office Administrator

Who we are

Ethical Culture Fieldston School is a progressive PreK-12 independent school that has been serving students from throughout New York City and the surrounding suburbs since 1878. ECFS offers a rich curriculum in the arts, sciences, and humanities. A co-ed, nonsectarian school, it serves a diverse community of about 1,700 students on two campuses - one in the Riverdale section of the Bronx and the other in Manhattan.

What is essential about working at our school

The Ethical Culture Fieldston School has a long history of equity and inclusion deeply rooted in our mission and the educational philosophy of our founder, Felix Adler. We embrace diversity of ancestry, family, identity, culture, and beliefs and seek a student body and faculty that reflect the pluralism and socio-economic diversity of metropolitan New York. We affirm both our differences and commonalities, and strive to balance individuality and community. In keeping with our progressive tradition, we are dedicated to increasing our students’ cultural literacy to help them understand multiple perspectives, and see the world beyond the self.

We expect members of our community to engage in open dialogue about living and learning in a diverse environment inside and outside the classroom. We see this work, with its creative tensions, as a catalyst for individual and collective growth. On a daily basis, we are committed to making this vision of a democratic, pluralistic, and progressive school a reality.

Fieldston Future Leaders Camp
The Fieldston Summer Camps have created valuable summer experiences for both campers and instructors! We are a six-week summer day camp for rising PreK through 8th-grade children. Both morning and afternoon sessions specifically cater to each camper’s interests. Fieldston Future Leaders Camp is a nurturing and safe environment filled with a fun and exciting way of learning. We have a strong emphasis on science, technology, engineering, math, and design-based programming that is experiential and project-based. All of our programs cater to leadership development, confidence building, and creativity because we recognize that each child has the potential to make an impact on the world.

Position Summary
This Office Administrator will report to the Camp Director and provide professional ongoing support for the Fieldston Summer Camp Program. It is a full-time role from May 1, 2025, to August 1, 2025.

The hiring amount for this position is $10,000. When determining the salary for a position, ECFS considers factors including, but not limited to: the scope and responsibilities of the position, internal peer equity, key skills required for the role, the candidate’s work experience, education and training, as well as market and organizational considerations.

Please note that this is an onsite role and is not performed remotely. Ethical Culture Fieldston School retains its right to modify job duties in accordance with changing operational needs.

Responsibilities
Specific responsibilities of the Office Administrator will include:

• Managing all health forms and immunization records for campers;
• Preparing or overseeing the preparation of lists, forms, notices, etc., as needed for pre-camp and during camp;
• Becoming familiar with Hi Sawyer and Excel to generate lists and access camper information;
• Reviewing and ensuring that all paperwork is in order (e.g., trip notices, bus lists, etc.);
• Creating, maintaining, and adopting checks and balances for a smooth operation of the camp;
• Responsible for tracking camp expenses and purchase orders to maintain budget limits;
• Onsite camp office supervision and supervision of office staff in coordination with the Finance Administrator;
• Receiving and responding to emails, particularly those from parents;
• Reviewing camper health forms, preparing and maintaining allergy packets, contacting parents regarding camper health issues, obtaining snack sign-off’ from parents, distributing information to staff along with the camp nurse;
• Participating and supervising in pre-camp setup, open house, and camp closing;
• Preparing for and participating in staff orientation and leading group meetings throughout the summer;
• Planning special events, such as family visit day;
• Approving and monitoring petty cash expenditures;
• Assisting at bus dismissal and trip departures;
• Meeting with the camp director daily;
• Communicating to parents as requested by the camp director;
• Ensuring confidentiality of student information as necessary;
• Assisting camp director as requested;
• Fostering positive relationships with team members;
• Motivating and inspiring the team and coworkers to achieve goals;
• Performing other projects, initiatives, and other duties as needed and assigned.

Position Requirements
The successful incumbent will possess:

• Previous supervisory experience either in a school or camp setting;
• Prior experience working with Excel and Hi Sawyer is a plus;
• A high degree of organization, resourcefulness, and attention to detail;
• Excellent verbal, written, and oral communication skills to effectively communicate with team members, campers, and the School community;
• Strong organizational skills, including follow-up, time management, and ability to multi-task and manage multiple priorities;
• The ability to handle confidential materials with discretion while maintaining a high level of integrity;
• The ability to identify issues quickly and problem solve accordingly, and to remain calm in stressful situations that may arise;
• Demonstrate a solid understanding of and ability to provide great customer service;
• The ability to work collaboratively in group settings, as well as independently, to meet project goals and team needs;
• A positive attitude and the ability to listen effectively and be receptive to feedback;
• Reliability, punctuality, and consistent attendance; and
• A deep respect and appreciation for diversity in all of its forms.

To apply:
All candidates should visit our employment page at www.ecfs.org to apply. Please submit a resume along with an email and phone contact information of three professional references.

EEO
ECFS is an equal opportunity employer. Our goal is to be a diverse community of professionals that broadly reflects the people of the metropolitan New York City area, our students, and families. We aim to align our hiring process with our mission and institutional goals. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other category protected by applicable local, state, or federal laws. ECFS takes affirmative action in support of its policy to employ and advance all qualified candidates.