Executive Assistant

Description

About the Evangelical Lutheran Church in America

The ELCA is one of the largest Christian denominations in the United States, with 3 million members in more than 8,600 worshiping communities across the 50 states and in the Caribbean region. Known as the church of “God’s work. Our hands.,” the ELCA emphasizes the saving grace of God through faith in Jesus Christ, unity among Christians and service in the world. The ELCA’s roots are in the writings of the German church reformer Martin Luther.

The Lutheran Center (national office) is located in Chicago, Illinois. A staff of 400, under the leadership of the Presiding Bishop, serve as administrators, advisors, conveners, partners, and resource people for the ELCA and its ministries. Staff lead the work of national, domestic, and global ministries and programs including Lutheran Disaster Response, ELCA World Hunger, Service & Justice, Christian Community and Leadership, and Innovation. We are also home to five of our separately incorporated ministries: The Mission Investment Fund of the ELCA, Women of the ELCA, Lutheran Men in Mission, the ELCA Foundation and the ELCA Federal Credit Union.

About the ELCA Foundation

As a ministry of the Evangelical Lutheran Church in America, the ELCA Foundation works with individuals, congregations, synods, the churchwide organization, and all other ELCA-related entities to develop gifts and oversee the management of assets that sustain and grow ministries of the ELCA. With over $1 billion in gifts and assets managed on behalf of the ELCA, the ELCA Foundation works with individual donors and organizations to:

• Provide gift planning, processing and administration
• Manage endowment funds and offer investment management services as an acknowledged fiduciary
• Engage individuals and partners in thoughtful planning to pass on philanthropic values and support ministry passions

Organizational Values

• Intentional Stewardship: We responsibly manage God’s resources and honor donor intent as efficiently and effectively as possible
• Integrity: We are accountable, ethical, honest, reliable and transparent in the fulfillment of our commitments
• Inclusion and Diversity: We value the rich diversity of God’s people and are committed to working for equity, inclusion and justice, and challenging discrimination in all its forms
• Serving with Excellence: We strive for best-in-class performance in all that we do and seek to be seen as the provider of choice
• Partnership: We serve our donors and the Church best by walking together with our ministry partners
• Humble Responsibility: We work with donors to create their legacy and honor their faith passions
• Money Matters: We embrace conversations around finances as a form of Christian discipleship

About the Position

This Executive Administrative Assistant   performs a broad range of routine administrative tasks and high-level   non-routine executive support for the President/Chief Executive Officer (executive) and senior leadership team of the ELCA Foundation to facilitate   achievement of organizational objectives.  

This is a full-time, regular, non-exempt, hybrid position.

Candidates for this hybrid position must reside within the fifty United States or the District of Columbia and be authorized to work lawfully in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Job Responsibilities:

1. Manages the executive’s calendar, including   scheduling meetings and appointments, managing invitations, and coordinating   meeting and travel logistics. Facilitates receipt/distribution of communications with board of trustees, guest/participant hospitality, and assistance for   presenters.
2. Supports the Foundation’s senior leaders in   achieving strategic priorities. Coordinates a variety of special projects, some of which may have   organizational impact. Proactively   maintains schedules of ongoing work, key initiatives, and coordinates with   stakeholders to deliver results. Manages incoming inquiries and requests, responding and delegating as appropriate.
3. Represents the executive’s interests and fulfills   delegated responsibilities with internal and external partners. Provides   administrative support for complex and executive-level meetings, including distributing meeting materials, taking minutes, and facilitating outcomes and   next steps. As applicable, communicates or disseminates requests, decisions and initiatives.
4. Coordinates executive's communications and provides business writing support: composing or editing general correspondence, briefings and executive summaries, and reports. Prepares presentations as requested. Manages documentation, including preparing business documents, routing items for approval, and maintaining files.
5. Performs other duties as assigned.

Requirements

1. Proactive contributor with ability to assimilate new   information and problem-solve quickly, prioritize and organize concurrent   tasks, perform under pressure, work well both independently and collaboratively, and achieve results timely whether directly or indirectly.
2. Proven ability to develop effective partnerships with team members, demonstrating a high degree of professionalism, integrity, flexibility, and sound judgment. Demonstrated ability to maintain the highest level of confidentiality and discretion.
3. Prior experience collaborating with cross-functional   teams to achieve goals. Skilled at navigating interpersonal dynamics and establishing professional relationships   with diverse internal and external stakeholders at all levels.
4. Outstanding verbal and written communication skills, incorporating solid grammar, business writing, editing, and audience   awareness.
5. Proficient with technology, including Microsoft 365 products and business video-conferencing tools. Board Management Software (NASDAQ Board Vantage) is preferred.

Required education, certifications, or licenses:

• Minimum of 2 years of executive administrative assistant experience supporting senior management.
• Bachelor’s degree in a related field preferred or equivalent combination of education and experience.

Physical Effort

While performing the duties of this job, the employee is regularly required to talk and hear, use hands and fingers to operate a computer and telephone. This position requires sitting for long periods of time. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

Travel

N/A

Benefits

The ELCA offers a competitive benefits package for eligible employees, including employer paid health premiums for employees, health and dependent care FSA’s, a health savings account (HSA) with an employer contribution, life insurance, and a substantial employer contribution to 403b retirement plan (no match required). We also offer a generous paid time-off policy including 17 paid holidays. All benefits commence on your start date.