Accounts Payable/Accounts Receivable Specialist

Job Summary:

We are seeking a detail-oriented and highly organized Accounts Payable & Accounts Receivable (AP/AR) Specialist to join our team. The ideal candidate will be responsible for managing financial transactions, processing payments, generating invoices, and ensuring the accuracy of financial records. This role is crucial in maintaining positive vendor and client relationships through timely and effective payment processing and collections.

Key Responsibilities: Accounts Payable (AP) – Vendor Payments

• Review and verify vendor invoices for accuracy, ensuring alignment with purchase orders and receipts.
• Obtain necessary approvals from department heads and management for processing invoices.
• Accurately enter approved invoices into the accounting system with proper coding.
• Maintain organized records of invoices, receipts, and payment confirmations.

Accounts Receivable (AR) – Client Billing & Collections

• Generate accurate customer invoices based on completed work orders, contracts, or project milestones.
• Ensure timely invoice delivery through email, postal mail, or other agreed-upon methods.
• Clearly communicate payment terms to clients and send follow-up reminders as needed.
• Monitor outstanding invoices and initiate collections for overdue accounts at 30, 60, and 90-day intervals.
• Escalate overdue accounts beyond 60 days to management for further action.
• Record payments received and reconcile discrepancies between invoices and payments.
• Perform regular client account reconciliations to maintain accuracy.

Month-End Reconciliation & Reporting

• Complete assigned steps in the monthly reconciliation checklist using Aspire.
• Review, balance, and reconcile credit card transactions weekly, ensuring correct departmental allocations.
• Generate AP and AR aging reports, flagging overdue accounts for follow-up.
• Submit monthly reports to management summarizing AP and AR statuses, overdue accounts, and projected cash flow.

Record Keeping & Compliance

• Maintain well-organized AP and AR documentation for audits and internal reviews.
• Ensure adherence to financial policies and regulations for accurate financial reporting.
• Safeguard financial records, vendor details, and client payment information to ensure confidentiality.

Qualifications & Skills:

• Bachelor’s degree in Accounting, Finance, or a related field (preferred but not required).
• Proficiency in accounting software
• Strong understanding of financial regulations, invoicing, and payment processes.
• Excellent attention to detail and accuracy in transaction processing.
• Effective communication skills for vendor and client interactions.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong organizational and problem-solving skills.

Performance Evaluation:

Success in this role will be measured by:

• Accuracy in transaction processing and financial record-keeping.
• Timely completion of payment disbursements and collections.
• Efficiency in resolving discrepancies and maintaining organized records.
• Consistent compliance with financial policies and regulatory requirements.

Why Join Us?

• Competitive salary
• Opportunities for professional growth and development.
• A collaborative and supportive work environment.
• The chance to contribute to a company dedicated to financial accuracy and operational excellence.

How to Apply:
Interested candidates should submit their resume and cover letter to erica@evergreenesod.com with the subject line “AP/AR Specialist Application – [Your Name]”.

Job Type: Full-time

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person