Executive Administrative Assistant-(On-Site)

Position Summary: This position reports to the Resort Managing Director and will require a highly organized and detail-oriented individual who will serve as a crucial liaison between the resort operations and corporate offices. This is an onsite position, responsible for providing administrative support to the operations team, supporting guest requests, handling sensitive and confidential information, effectively using communication skills, and proficiently using various MS Office and Google products to enhance operational efficiency.

Key Responsibilities:

• Provide comprehensive administrative support to the Resort Managing Director and Senior Director of Operations, assisting with scheduling appointments, arranging meetings, and preparing necessary documents.
• Act as a bridge between the resort and Dart corporate offices, ensuring seamless communication and coordination.
• Assist VIP guests with sensitivity and decorum, and proper attention to detail.
• Handle confidential information with discretion and always maintain the highest level of confidentiality.
• Demonstrate excellent written and verbal communication skills to interact effectively with internal and external stakeholders.
• Utilize Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides) to create and edit documents, spreadsheets, presentations, and reports.
• Manage and maintain databases, records, and files, ensuring accuracy and accessibility.
• Create and design professional presentations, reports, and graphical representations using PowerPoint, Excel, and other relevant tools.
• Assist in project management tasks, including tracking progress, maintaining timelines, and updating project documentation.
• Efficiently manage tasks, reminders, and deadlines using tools like ClickUp or other project management software.
• Remain alert, courteous, and helpful to guests and fellow Team Members.
• Practice safety standards and report any unsafe conditions.
• Practice excellent telephone etiquette; smile in the voice. Be alert, courteous, and helpful to our internal guests.
• Maintain a good working relationship with all Departments.
• Attend meetings and take minutes as required.
• Support other departments whenever possible through direct and indirect support.
• Make photocopies and scans, handle mail, and email documents, and perform other clerical functions.
• Order supplies, stock office and kitchen.
• Perform other related duties as assigned.

Education, Skills, and Experience:

• College degree or equivalent work experience preferred.
• 3 years of experience required working in hospitality
• Excellent verbal and written communication skills in English.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and, at times, stressful environment.
• Excellent communication, “people-person,” with interpersonal skills; ability to interact with a wide range of people.
• Outstanding organizational and problem-solving skills, with exceptional attention to detail.
• Proficient in Google Business, Microsoft Office Suite, or similar software.
• Familiarity with project management tools (e.g., ClickUp) is preferred.
• Self-starter that can work independently with minimal supervision.

Physical Requirements:

• Able to safely lift, pull, and push up to 15 pounds.
• Able to stand, walk, stoop, kneel, bend, and reach periodically.
• Able to sit and use the computer for hours at a time.
• Subject to environmental conditions, work activities can occur inside and outside.
• Visually look at a computer for extended periods.
• Repetitive hand motions, such as typing.

At Evermore, your role isn’t just a job—it’s a chance to be part of something groundbreaking, a revolution in travel, and we need passionate individuals to help us bring this vision to life! We’re building a whole new class of hospitality in Orlando, so we’re looking for Team Members who thrive in a dynamic, fast-paced environment, bring curiosity and dedication to deliver remarkable service, and have a sense of humor to enjoy the journey. As an Evermore Team Member, you’ll be part of an inclusive, collaborative workplace where we are dedicated to setting a new standard for professionalism and fostering a culture of TOGETHERNESS. We offer our Team Members competitive pay, along with a range of benefits including FREE Life Insurance, FREE Short-Term Disability, FREE Long-Term Disability. Additionally, we provide affordable health benefits, including Medical, Dental, and Vision coverage for your dependents. Furthermore, we offer a 401K with employer match, a robust paid time off policy, parental and grandparent leave, as well as family and pet bereavement leave. We also have unique policies in support of our team and significant relationships in their lives.

Are you ready to join the team that’s redefining how to vacation? Join us today! We can’t wait to meet you!

EOE/M/F/D/V

#LI-JM1

Experience

• 3 year(s): Three years of work experience required working in hospitality

Behaviors

• Team Player: Works well as a member of a group
• Innovative: Consistently introduces new ideas and demonstrates original thinking
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

• Entrepreneurial Spirit: Inspired to perform well by an ability to drive new ventures within the business