What are the responsibilities and job description for the Finance Executive Administrative Assistant position at Rosen Hotels & Resorts?
Summary:
Coordinate and perform a range of staff as well as operational support activities for the unit. Serve as a liaison with other departments and operating units in the resolution of day to day administrative and operational problems. Act as a communication conduit within all Finance departments, General Managers, and Leadership. Multitask duties, organize and coordinate meetings.
Responsibilities:
- Provide administrative/secretarial support for the division of the department such as answering phones, assisting visitors, taking detailed messages, and resolving and referring a range of administrative problems and inquiries.
- Operate personal computer and MS Word software to compose and edit correspondence and memoranda from verbal direction and from knowledge of established department / division policies: prepare, transcribe, compose, type, edit and distribute agendas and minutes of meetings.
- Update and create worksheets in Excel and maintain multiple Outlook calendars.
- Schedule and coordinate meetings, interviews, appointments, events and other similar activities for Director of Finance, Controller and Assistant Director of Finance.
- Take initiative in Manager’s absence, as well as keeping a log of activities.
- Immediately apprise management of emergency events or “fires” to be put out.
- Assist in keeping projects / deadlines / meetings on schedule.
- Arrange essential mail in priority order while purging non relevant mail.
- Relieve Management of Administrative detail.
- Follow up on incoming requests and advise management of suggested priority of requests.
- Maintain and / or develop an easy to follow filling system.
- Enhance the filing system by becoming more paperless and continuously purging aged files.
- Update and monitor delegated tasks to ensure progress to deadlines via trace files.
- Prepare office supplies order with Staples.
- Manage kitchen use and organize kitchen cleaning schedule.
- Assist in enforcing all company policies and procedures.
- All other duties as assigned.
Experience/Qualifications:
- 1 years of administrative experience (preferred).
- Proficient in typing, Microsoft Word, Excel, and telephone communication.
- Strong written and oral communication skills, with the ability to report effectively.
- Capable of analyzing data and organizing information efficiently.
- Skilled in Microsoft Word, Excel, and Outlook.
- Ability to handle numerous interruptions and multitask effectively.
- Ability to lift up to 25 lbs. consistently and 50 lbs. infrequently.
- Must be legally authorized to work in the United States.
Education and Certification(s)/License(s):
- High school diploma or equivalent (required).
Discover Life at Rosen:
Your career is here in our diverse and friendly workplace where your individuality and ideas are valued. Our company of more than 3,000 associates thrives on teamwork and ingenuity. It is this team that makes Rosen Hotels & Resorts in Orlando one of Florida's most respected hospitality companies to work for.
Benefits Our Associates Enjoy:
- Affordable Health and Dental Insurance
- On-site Medical Center
- Competitive Compensation
- Holiday Pay
- Paid Vacation and Personal Days
- Tuition Reimbursement and Higher Education Scholarships
- 401(k) Retirement Savings Plan
- Childcare Financial Assistance
- Hospitality and Dining Discounts
- Access to our Family Outreach Center
- Excellent Career Growth Opportunities
- And much more
We are proud to be an equal opportunity employer and a drug and nicotine-free workforce.
