Administrative Assistant

We are looking for an Administrative Assistant to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. We strive to maintain a trauma-informed and compassionate environment for our team and clients.

Key Responsibilities:

• Provide administrative support to the team and assist with daily operations
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Answer phones, direct inquiries, and handle client communications with professionalism
• Maintain and organize office files, both physical and electronic
• Assist in preparing reports, documents, and presentations
• Perform data entry and maintain accurate records
• Handle sensitive information with discretion and confidentiality
• Assist with special projects and other duties as assigned
• Organize the office layout and order stationery and equipment
• Ensure that all items are invoiced and paid on time
• Assist in the onboarding process for new hires

Requirements:

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Proficeincy in Google Apps (Docs, Sheets, Slides, Forms)
• Hands-on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Therapynotes
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative Assistant

Personal Qualities:

• Strong work ethic and a positive attitude
• Ability to collaborate and work as part of a team
• Demonstrated reliability and punctuality
• Committed to upholding ethical standards and professionalism in all tasks
• Willingness to continuously learn and grow within the organization

Job Type: Full-time

Pay: $10.00 - $15.00 per hour

Benefits:

• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 1 year (Required)
• Customer Service: 1 year (Required)

Ability to Relocate:

• Dothan, AL 36301: Relocate before starting work (Required)

Work Location: In person

Salary : $10 - $15