Senior Lease Admin Analyst

Job Summary:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Financial Knowledge:

• Requires in-depth knowledge of financial terms and principles.
• Ability to calculate complex figures and conduct financial/business analysis including the preparation of reports.

Qualification:

• Resolves critical issues for clients by researching and gathering information about payment transactions, lease terms and other relevant items.
• Establishes and maintains working relationship with clients and/or landlords.
• Acts as a team lead including providing workflow direction to co-workers and providing account supervision.
• Ensures data integrity and accuracy by performing quality control review of work completed by team members.
• Prepares lease abstracts and edits them for accuracy.
• Writes narratives for monthly variance reports, providing analysis and interpretation of lease information to clients.
• Tracks payables and receivables associated with the leases in portfolio.
• Processes client rent rolls utilizing the database.
• Prepares export files and sends to accounting for payables processing.
• Prepares invoices for subtenants, reconciles subtenant accounts, reviews incoming invoices for errors/accuracy with lease document and ensures correct coding.
• Reviews profit center reports for accuracy.
• Prepares and distributes periodic and ad hoc reports in a timely, accurate manner.
• Designs reports utilizing various report writers, Excel, Word, and/or Access.
• Reviews standard reports prepared by team members for accuracy.
• Prepares and distributes critical date reports; maintains tickler system for tracking important dates and tasks.
• Performs annual operating expense reconciliations, monitors audit windows and audit requirements contained in the lease documents.
• Creates and maintains client lease files ensuring they contain current, accurate information.
• Serves as a member of a transition team, if needed, to get a new account set up and operating quickly and efficiently.
• Cross-checks and reviews work of peers to ensure quality and accuracy of data.
• May provide and/or assist with budgeting and forecasting activities.
• May conduct financial analysis/accounting as appropriate, including AR/AP, rent rolls, and budgets in accordance with required accounting principles (GAAP, Tax, Cash, etc.).
• Performs other duties as assigned.