Front Desk Coordinator/Administrative Assistant

Office Services Coordinator, you will provide administrative and operational support to a small team or department. This role is part of the Office Operations function, ensuring efficient office support for clients, business functions, and team members.

Responsibilities

• Provide front desk reception and general administrative support under direct supervision.
• Answer and direct incoming calls and visitors to appropriate personnel.
• Address routine issues and escalate as necessary.
• Maintain a professional, client-ready reception area, conference rooms, and common areas.
• Coordinate building and equipment services as needed.
• Handle general clerical duties, including distributing and tracking packages, posting mail, and arranging messenger services; troubleshoot missed deliveries.
• Schedule and coordinate meetings, including reserving conference rooms, arranging equipment, and ordering catering services.
• Order and maintain office supplies and common-use items.
• Oversee the maintenance of office equipment (e.g., copiers, phone systems, printers) and troubleshoot minor technical issues.
• Manage off-site storage records, including tape backups and hard copies.
• Maintain relationships with office service vendors and ensure timely service delivery.
• Process invoices and ensure proper expense coding and tracking.
• Provide information on brokers, projects, and listing details for accurate expense allocation.
• Perform other duties as assigned.
• This position does not have formal supervisory responsibilities.
• Make decisions based on company procedures and policies to meet deadlines. Errors in judgment may impact co-workers and supervisors in the short term.

Qualifications

• Education: High School Diploma or GED required.
• Experience: Minimum of 1 year in a related role (e.g., Front Desk, Concierge, or Customer Service). Hospitality experience preferred.
• Communication: Strong ability to comprehend and interpret instructions, short correspondence, and memos. Ability to respond to client and team inquiries professionally.
• Writing: Ability to draft routine reports and correspondence.
• Organizational Skills: Ensure cleanliness and organization of common areas through regular office walkthroughs.
• Financial Acumen: Basic knowledge of financial terms and principles; ability to calculate simple figures such as percentages.
• Problem-Solving: Ability to follow general instructions and resolve standard issues independently.
• Technology Skills: Intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, etc.).
• Flexibility: Willingness to work adjusted schedules based on business needs.

Physical Requirements

• Ability to lift up to 40 pounds and perform frequent physical tasks, including setting up meeting rooms, walking through office spaces, and managing office supplies.

Job Types: Full-time, Contract, Temp-to-hire

Pay: $23.00 - $24.62 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• adge access into office. Onsite 5 days a week. Team of 3. Large office of about 250 employees. There are two floors that require coverage, approximately 55,000 square feet. There is both a front desk component and walk throughs on both floors (Maintain suppliers, check for cleanliness, etc.). This role is not just sitting behind the desk all day. This is the first person along with colleague that everyone sees. This person will be loading and running dishwasher, minor maintenance on coffee machine, wiping down surfaces, changing CO tanks, loading paper into printers, etc.

are you comfortable with that

Experience:

• Hospitality: 3 years (Preferred)
• Real estate administrative: 2 years (Preferred)

Ability to Commute:

• Washington, DC 20036 (Required)

Ability to Relocate:

• Washington, DC 20036: Relocate before starting work (Required)

Work Location: In person

Salary : $23 - $25