What are the responsibilities and job description for the Executive Administrative Assistant position at Expeditionary Technical Solutions, Inc.?
Administrative Assistant
Part-time Administrative Assistant position for a company located in Oceanside. This is not a remote position.
Primary Job Responsibilities:
Accounting:
- Daily, extensive data entry in QuickBooks, Excel, Google, Word and Adobe to organize and maintain company files
- Bookkeeping using standard accounting principles
- Invoicing using secure hardware and software
- Run financial reports and help with strategy
- Payroll running and recording in ADP
- Prepare for Audits
Human Resources
- Onboard new employees
- Provide HR to employees about payroll, retirement, insurance, tuition benefits
- Meet with the employees quarterly
- Track employee performance, timesheets and time off requests
- Travel arrangements for employees: travel estimates tracking, transportation and lodging arrangements, travel receipt and invoice tracking
- Business development: help with official correspondence to customers
- Filing and scanning
- Track contract(s) performance
- Keep track of deadlines for all administrative tasks
Primary Job Candidate Characteristics:
- Comfortable with bookkeeping
- Accounting knowledge
- Self-starter
- Personable
- Microsoft Office, Adobe Acrobat and QuickBooks adept
- Able to operate standard office equipment
- Excellent writer
- Technical proficiency
- Detail oriented
- Organized
Job Type: Part-time
Pay: $28.00 - $30.00 per hour
Expected hours: 15 – 25 per week
Application Question(s):
- Have you passed at least Accounting classes or been trained in Accounting for at least a year?
Ability to Commute:
- Oceanside, CA 92054 (Required)
Work Location: In person
Salary : $28 - $30