Receptionist / Administrative Assistant

Summary/Objective

An administrative assistant provides general office support for a variety of clerical activities and tasks such as answering the phone and managing the mail.

Primary Responsibilities

• Answer telephones and direct callers to the right employee; transfer calls to voicemail when employee is unavailable
• Provides callers with information such as company address, directions to company, fax number, company website, and other related information
• Greet and assist visitors to the office; Monitor visitor access; Interact with venders
• Receive, sort, and pass out the mail
• Accept and sign for packages
• Photocopy and print out documents on behalf of other colleagues
• Carry out administrative duties such as filing, copying, binding, and scanning
• Maintain front desk procedures including contact information, directions, and frequently asked for company information
• Sort and send acknowledgements to appropriate distributors
• Sort and send invoices to appropriate distributors
• Sort and file invoices and order forms
• Bagging parts for assembly
• Putting order packets together
• Help with accounting
  
  
  

Competencies:

• Excellent time management and multitasking skills
• Computer literacy; Proficiency in Microsoft Word, Excel, Outlook, and data entry
• Ability to enter data efficiently, timely, and correctly in order to meet deadlines
• Well-developed verbal, listening, and written communication skills
• Ability to maintain a professional appearance and manner
• Ability to work in a busy office with constant interruptions
• 1-3 years previous experience in an office environment
  
  
  

Work Environment

This job is performed while in an office setting, job requires long periods of time sitting, standing, and walking.

Physical Demands

• Regularly bend and lift to put files away
• Be able to lift 5-10 pounds
• Move from a sitting to a standing position with ease
• Patience
  
  
  

Position Type/ Expected Hours of Work

This is a full time, 40 hours a week job. Employee may be asked t work more than 40 hours.

Travel

As needed

Required Education And Experience

• High school diploma or GED
• Experience in an office setting
• Ability to work well with other people
  
  
  

Other Duties

Please note that this job description does not cover all the activities for this job title and duties are subject to change at any time without notice.

Benefits

Fabco-Air, Inc. offers a robust benefits package, which is designed to help employees and their dependents stay healthy, feel secure and maintain a work/life balance. This is just one way we strive to provide employees with a rewarding workplace. As an effort to keep pace with healthcare trends, Fabco-Air, Inc. is committed to providing a comprehensive benefits package to its employees to include: Medical, Dental, Vision, Health Spending Account, Short-term and Long-term disability, 401k, Paid Holidays, Paid time off, Educational assistance and many more.

Fabco-Air, Inc. is an equal opportunity employer. We believe that the best way to attract and retain a diverse workforce is to encourage a culture of inclusion within our organization. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.