Accounting Specialist

JOB SUMMARY:

Face to Face Health and Counseling is a non-profit organization dedicated to advancing economic and health equity for youth ages 11–24. We do this work through a comprehensive approach that includes housing, mental health, medical, youth justice, education & employment, and community services. We take a strengths-based and trauma-informed approach to our work and center the needs of young people impacted by racism and other forms of oppression and marginalization. Founded in 1972, Face to Face serves more than 3,000 youth annually.

The Accounting Specialist performs various accounting functions for the agency, including managing the general ledger; performing month and year end close; managing all grant billing; assisting with audits; and supporting agency program staff with financial and budget management. This is a high-level Staff Accountant position. The right person for this position will have the skills needed to perform both daily, routine accounting tasks and complex monthly entries. This person will work closely with the Director of Finance to improve internal processes.

RESPONSIBILITIES:

Accounting

• Manage general ledger, including preparing and reviewing journal entries, maintaining chart of accounts, recording monthly allocations, and posting payroll and benefits entries;
• Perform monthly and year-end closing procedures as determined by the Director Finance;
• Provide accounting assistance to agency staff and respond to questions/concerns as they arise;
• Prepare state and federal regulatory filings as requested;
• Assist with annual audit and budget preparation;
• Ensure accuracy and timeliness of all work, researching/reconciling all discrepancies and performing internal audits as needed;
• Process agency accounts receivables, ensuring proper coding and documentation for all transactions;
• Manage agency petty cash process;
• Prepare and deliver weekly bank deposit;
• Work with Billing Coordinator to process patient payments made at the front desk and to regularly reconcile front desk cash drawers;
• Process agency accounts payable & credit card reconciliation
• Follow all accounting and internal control policies, procedures and systems;
• Maintain confidentiality of donors and clients in accordance with HIPAA, data privacy laws, standards and ethics; and
• Assist with providing financial data and analysis as it relates to agency financials;
• Equip other agency staff with training on financial tools as needed;
• Assist with improving efficiently and accuracy of agency financial processes;
• Assist with review and updating of financial procedures;

Grant Billing & Management

• Create and maintain expense tracking spreadsheets for all grants and contracts using established budgets;
• Prepare financial status reports and reimbursement requests to submit to government entities and foundations on a monthly basis;
• Prepare real time grant spending updates for program staff;
• Work with Program teams to implement new grants and grant billing processes;
• Participate in state, grant, or other financial reviews and audits; and,
• Perform other duties as assigned.

QUALIFICATIONS:

• Minimum of 3 years of non-profit accounting experience with increasing responsibilities;
• Bachelor’s Degree in business, finance, or accounting (additional experience may be accepted in lieu of a degree);
• Excellent computer skills (Microsoft) including Intermediate to Advanced level Excel, Word, and Outlook)
• Proficiency in computer-based accounting systems, Quickbooks experience preferred;
• Excellent interpersonal, verbal and written communication skills;
• High level of accuracy and attention to detail;
• Exceptional organizational skills;
• High degree of problem-solving skill;
• Ability to understand and work in a setting with complex programs & funding sources;
• Ability to work both independently and as part of a team;
• Ability to maintain confidentiality and exercise judgment over the treatment of sensitive issues; and
• Demonstrated ability to work and communicate effectively with people of diverse ethnic, economic, racial and cultural backgrounds.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Face to Face we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

LOCATION:

Essential Onsite Flex – This role requires the employee to be onsite, with the possibility of some specific and limited remote hours. Employees are required to be fully onsite during the initial 3-month training period.

TYPICAL DEMANDS AND WORKING CONDITIONS:

• This job is full-time at 37.5 hours a week
• Ability to perform the duties outlined in the job description; and
• Ability to perform duties and responsibilities typical of an office environment.

Appropriate accommodations for physical demands will be made for individuals with disabilities.

BENEFITS:

The pay rate for this position is between $33 and $35 an hour, based on qualifications.

Face to Face offers benefits which include health, dental, short-term disability, long-term disability, life insurance, 403b account (3% employer match) as well as 23 days of PTO and 11 paid holidays.

Face to Face is an Affirmative Action/Equal Opportunity Employer. Diverse groups, including persons of color, people with disabilities, and the LGBTQ community are encouraged to apply. Former clients are also encouraged to apply.