Construction Management - Project Coordinator

Construction Management - Project Coordinator

At Fairfield, we are proud to be a leader in the multifamily housing industry. We are passionate about creating exceptional and luxurious apartment living. Among the most experienced multifamily companies, Fairfield has developed and acquired over 1000 communities since 1985. We are an award-winning company that proudly employs over 1,400 associates who are dedicated to serving our customers at our apartment communities located in over 30 markets nationwide.

Being a part of Fairfield means more than a rewarding career with personal growth. It's a partnership for the long term, working alongside colleagues in an open-dialogue environment that encourages growth and the sharing of ideas. We know that our associates are a key ingredient to our success, and we're proud to reflect that in our culture.

Education/Certificates:

• High School Diploma

Experience:

• Minimum of 2 years of general office experience required
• Minimum of 2 years of construction and/or real estate industry experience required
• Experience with contractor insurance preferred
• Experience with contractor and business licensing strongly preferred
• Basic accounting knowledge preferred

Skills, Knowledge & Abilities:

• High-level proficiency in MS Office including Excel and Word
• Knowledge of Adobe Acrobat and Sharepoint
• Knowledge in Yardi, desired but not required
• Excellent customer service and interpersonal skills
• Prioritization of work schedule to maximize efficient time management to meet daily and specially requested tasks and/or deadlines
• Demonstrate dependability, flexibility and teamwork
• Ability to follow oral and written instruction
• Ability to interact and communicate effectively, verbal and written
• Records and Information Management
• Superior attention to detail
• Ability to work productively individually and as a team
• Strong problem-solving abilities (critical thinking/deductive reasoning)

Essential Duties:

• As a primary role, provide Project Management support for resyndication/tax credit construction documents including updating, tracking and closeout documentation as directed by Project Manager.
• Provide Project Management support for the bidding process with distribution of bid documents to consultants/contractors.
• Tracking incoming bids and confirming all required documents are received from consultants/contractors.
• Assist with bid wash and scope finalization as requested by Project Manager.
• Requesting and tracking required contract documentation (insurance, licensing, certifications, etc.) at contract initiation/bid award.
• Provide Project Management support with the pre-contract submission process by managing contract requests submissions, finalizing draft schedule of values, and scopes of work initiated by Project Manager.
• Enter contract, purchase order and change order requests in Yardi to initiate the contract process.
• Assist Construction Management Administrative team with questions regarding contract requests.
• Assist with organizing and coordinating of meetings with Construction Management and associated departments.
• Assist Construction Management with permit application process from permit application, application tracking, issuance confirmations, and final permit closeout following final inspections.
• Assist with managing submittals and reporting documents from Construction Management to associated departments to include project design specifications, product submittals, updating insurance logs, etc. as directed.
• Assist Project Management with creation and distribution of notifications and marketing materials for Construction Management projects including floor plan layouts, marketing flyers, updated schedules, etc.
• Assist Director of Due Diligence and Project Manager with all aspects of Due Diligence to include scheduling, tracking and following up on contractor/consultant invitations, contractor proposals, and third-party reports.
• Assist with review of payroll and accounting reports as directed.
• Provide support of the Replacement Reserves process including coordinating onsite inspections, preparing of inspection materials such as capital expenditures reports, preparing leak logs, and assisting with the Replacement Reserves worksheet review and updates.
• Perform Sharepoint document management and file organization to include periodic audits and reports.
• Assist Project Management with project closeout documentation (warranties, O&M manuals, etc.) verification and recording of lender immediate needs as well as other applicable documentation for sales.
• Participate in company required training by established deadline.
• Other duties and responsibilities as assigned by Project Management.
• Comply with all Fairfield standards, applicable health and safety rules and regulations, as well as applicable local, state, and federal laws.

#LI-JULIA

Estimated Rate of Pay:

This position is non-exempt; the range above reflects hourly rates.

The pay range displayed for this position is determined by skills and experience required, location and job complexity*. Potential job offers may vary based on the skills, education, and experience an individual candidate holds. This range reflects base rate only, and does not include allowances, perks, commissions or bonuses applicable to this position (if any). In addition to base salary, Fairfield offers all full time associates the following, upon meeting eligibility requirements:

• Paid time off, paid holidays and sick days, paid time off for volunteering activities (optional)
• Matched 401(k)
• Medical, dental & vision insurance
• Flexible spending account
• Life insurance

* Pay range is a calculation based on a midpoint price. Fairfield complies with all wage and hour laws, including minimum wage and salary exempt requirements.