Executive Administrative Assistant to the Superintendent

Position - Executive Assistant to the Superintendent

THIS JOB DESCRIPTION IS A GUIDELINE AND IS NOT INCLUSIVE OF ALL DUTIES AND RESPONSIBILITIES

Qualifications:

· Bilingual (highly preferred)

· Bachelor’s Degree (preferred)

· Minimum two (2) years of experience as an Executive Assistant in Education (highly preferred), but will consider other administrative experiences

· Any combination of education and experience equivalent

· Demonstrates skill in Microsoft Office (Word, Excel, Access, PowerPoint, and Outlook

· Knowledge of School Board functions and procedures, IWAS, SIS, and Skyward Database (highly preferred)

· Such alternatives as the Board of Education may find appropriate and acceptable.

Reports To: Superintendent

Location: Fairmont School District Office

Terms of Employment:

· 12-month position – Full-time - Salary to be determined by the Board

· ($55,000 to $65,000, per year commensurate with experience)

Job Goal:

·To provide highly confidential assistance to the Members of the Board of Education and the Superintendent as well as district staff

Board of Education Duties and Responsibilities:

· Complies and disseminates motions, agendas, postings, and minutes for all Board of Education Meeting

· Attend all board meetings and take minutes

· Arranges all Board activities including room arrangements, refreshments, conferences, and retreats

· Assist in maintaining the Board Policy Manual

· Prepares Committee of the Whole and Board Meeting packets

· Registers the Board and Superintendent for conferences and workshops

· Preserves the confidentiality of all information related to Board business

· Perform such other duties and assume such other responsibilities as may be assigned by the Board of Education

Superintendent’s Office:

· Answers and responds to telephone calls from administrators, staff, parents and community members

· Opens and disperses District Office mail

· Schedules appointments and maintains the Superintendent's calendar

· Types, e-mails, edits, distributes, and files as requested the Superintendent’s correspondence and communications

· Distributes agendas and materials for all meetings under the responsibility of the Superintendent

· Organizes and maintains an accurate filing system to include confidential files

· Processes bills for Superintendent’s and District Office expenses

· Preserves the confidentiality of all information related to the Superintendent’s and District Office as well as that of all students, parents, and staff

· Works in partnership with other departments to complete tasks relevant to the operations essential to service our students, faculty, and staff

· Perform such other duties and assume such other responsibilities as may be assigned by the Superintendent

Human Resources/Payroll:

· Maintain personnel records and update them periodically to ensure compliance

· Assist with the preparation of certified employee contracts

· Assist the Director of Finance with Human Resources and payroll functions needed to ensure segregation of duties

Essential Functions:

· Ability to work independently and multi-task in an unsupervised environment

· Ability to speak and write clearly and concisely

· Ability to comprehend and disseminate data/material/resources as presented

· Ability to organize and maintain an accurate filing system

· Ability to meet daily attendance requirements

Evaluation:

· Performance of this position will be evaluated by the Superintendent.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Do you have experience working in a school?
• Do you have experience working with School Boards?
• Do you have experience using IWAS or SIS in the Illinois State Board of Education database?
• Do you have experience with Skyward Student and Business Database?

Experience:

• Administrative Assistant: 2 years (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person

Salary : $55,000 - $65,000