What are the responsibilities and job description for the Executive Administrative Assistant position at Your Back Office LLC?
Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with President and other company executives and will be responsible for performing multiple administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced family business environment.
Primary Responsibilities:
Acting as the administrative point of contact for both the President and Vice President
Maintain an organized filing system of paper and electronic documents for the President including email filing and organization
Coordinate executive communications, including taking calls, responding to emails, opening mail and interfacing with internal and external contacts
Work with multiple entities, including organization of files by entity and tasks for each entity as directed
Uphold a strict level of confidentiality regarding all entities and information you will be privy to
Schedule meetings and appointments and manage travel itineraries
Develop and sustain a level of professionalism among staff and clientele
Produce reports as directed and handling executives’ requests and queries appropriately
Requirements
Minimum of 4 years of experience as an Executive Assistant reporting directly to senior management
Exceptional interpersonal skills
Friendly and professional demeanor
Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
High level verbal and written communications skills including proficiency in English
Bachelor’s degree; or equivalent Executive Assistant work experience
Location - Woodridge IL with occasional travel to other locations in Lemont and Minooka
Company Benefits –
- Medical and Dental coverage, HSA and FSA plans
- 401k and profit-sharing plan
- Onsite free gym access
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: Hybrid remote in Woodridge, IL 60517