Office Administrator

We seek a highly organized and detail-oriented individual to join our team as Office Administrator. This role will involve a blend of administrative tasks, office management, and financial record-keeping duties. The ideal candidate will have experience in both office administration and bookkeeping, with the ability to handle multiple responsibilities while ensuring smooth operations.

Key Responsibilities:

• Oversees and administers general office operations.
• Prepare and maintain organized office records and filing systems for both financial and administrative documents.
• Handle correspondence (emails, phone calls, mail) and direct inquiries to the appropriate individual.
• Schedule meetings and appointments, and coordinate FPBC events.
• Support staff with administrative tasks such as data entry, filing, and document management.
• Troubleshoot minor IT or facilities issues and liaise with external service providers when necessary.
• Manages supply levels and ordering.
• Coordinate internal and external communication, including newsletters, announcements, and social media posts.
• Acknowledge all incoming donations.
• Maintain fundraising event records and participate in fundraising activities to include the annual Gala and third-party events.
• Orient, schedule and direct office volunteers.
• Process volunteer background checks.
• Maintain affiliate records according to National retention schedule.
• Provide administrative support to the Board of Trustees, as required.
• Ensure a clean and organized work environment at the Day Center.

Bookkeeping Duties:

• Maintain accurate accounts payable and receivable records.
• Process invoices, payments, and receipts in a timely manner.
• Keep record of incoming donations.
• Track grant requests and awards.
• Prepare deposits.
• Monthly reconciliation of bank statements and credit card accounts.
• Assist in preparing financial statements, reports, and budgets.
• Track and manage expenses and ensure that financial records comply with company policies.
• Assist with tax preparation and other financial reporting requirements as needed.

Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree in accounting, finance, business administration, or related field preferred.
• Proven experience as an office administrator with bookkeeping responsibility (2 years preferred).
• Strong knowledge of bookkeeping principles and practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software (e.g., QuickBooks or similar).
• Well organized with the ability to multitask and prioritize.
• Strong attention to detail and problem-solving skills.
• Excellent communication skills, both written and verbal. Ability to communicate effectively with a diverse population.
• Ability to work independently and as part of a team.

Family Promise of Beaufort County (FPBC) is a 501(c)(3) nonprofit organization that unites with the community to provide prevention, diversion, and temporary non-emergency housing to families with children experiencing housing instability. FPBC is one of the over 195 affiliates of Family Promise, Inc., which was established in 1986. FPBC opened its doors in 2008 with the mission to help unhoused and low-income families achieve sustainable independence. Our vision is a community in which every family has a home, a livelihood, and a chance to build a better future together.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Bluffton, SC 29910 (Required)

Ability to Relocate:

• Bluffton, SC 29910: Relocate before starting work (Preferred)

Work Location: In person

Salary : $18 - $22