ACCOUNTS RECEIVABLE SPECIALIST

Family Promise of Spokane

Accounts Receivable Specialist

REPORTS TO: Finance Manager

STATUS: Non-Exempt | Part-Time (with potential for full-time)

COMPENSATION: Competitive, commensurate with experience

SCHEDULE: Monday thru Friday, 8:00 a.m. to 5 p.m. (some flexibility)

PTO: Vacation and sick leave accrue for the first hour worked

Join Us in Ending the Cycle of Homelessness

At Family Promise of Spokane, we believe every family deserves a home — and every team member deserves a mission they can stand behind. We're seeking a detail-oriented Accounts Payable Specialist who is passionate about financial stewardship and making a meaningful impact in our community. This is a part-time role with significant potential to grow into a full-time position as our Finance Team’s needs continue to expand.

We live our core values every day:

• Intentional Innovation
• Compassionate Competition
• Radical Empathy
• Curious Accountability
• Collaborative Stewardship

If these values resonate with you — and you're energized by precision, process improvement, and people-first systems — we'd love to meet you.

Position Responsibilities

Billing & Accounts Receivable Management

• Prepare and submit reimbursement requests for grants, government contracts, and other funding sources.
• Track outstanding receivables and follow up on overdue reimbursements to ensure timely collection.
• Work closely with funders to resolve billed request discrepancies and revise billed requests when necessary.
• Maintain accurate records of all incoming funds from all sources.

Grant & Contract Compliance

• Ensure that all billed expenses align with grant purposes and allowable cost as defined in award contracts.
• Monitor and track grant spending to avoid overspending or underutilization of awarded funds.
• Collaborate with program staff to ensure expenses are categorized correctly before billing.
• Stay updated on federal, state, and local grant and contract compliance requirements.

Team Collaboration & Process Improvement

• Work with the Accounts Payable Specialist to align expenses and reimbursement requests appropriately.

• Coordinate with program managers to ensure funding sources are properly utilized and billed.
• Identify and implement process improvements to streamline billing and collection workflows.
• Support the finance team in budgeting and forecasting by providing accounts receivable insights.

Qualifications & Skills

Required:

• Associate’s or Bachelor’s degree in Accounting, Business Administration, or a related field.
• 2 years of experience in accounts receivable, billing specialist, or a similar financial/data role.
• Proficiency in QuickBooks and Google Suite (Sheets, Docs, Calendar).
• Familiarity with cross-platform data handling and software integrations.
• Strong analytical skills, attention to detail, and ability to meet deadlines.
• Clear and compassionate communicator, both written and verbal.
• Flexible and adaptable, with the ability to prioritize in a dynamic environment and shift gears across tasks and teams.

Preferred:

• Experience with grant billing requests or working with government funding agencies.
• Familiarity with nonprofit accounting, grant contracts, and nonprofit financial processes.
• Knowledge of federal grant compliance guidelines (COC, CHG/SDG, HUD, etc.).

PHYSICAL REQUIREMENTS - This position may require an employee to successfully perform the following functions of the job. Reasonable accommodation may be made.

• Frequently sit, stand, and talk.
• Active mobility for up to 45 min at a time
• Move, lift and/or carry up to 25 pounds in accordance with State of Washington Labor & Industry standards

• Located on site at the Family Promise Administrative Offices (primarily indoors in an office and/or shelter environment)
• May be chaotic, busy and loud at times
• Use of cleaning chemicals
• Although this position has limited client interaction, client population may include persons involved in gangs, with substance abuse concerns, and homelessness