What are the responsibilities and job description for the Legal Secretary (Health Care & Life Sciences) position at Fawkes IDM?
Responsibilities:
- Manage the day-to-day schedules of the attorneys, including but not limited to, managing attorney calendars, coordinating travel arrangements, planning and scheduling meetings, opening and sorting mail, CLE reporting, professional memberships and entering attorneys' time entries
- Read and manage emails, print client emails and attachments
- Effectively manage projects by meeting deadlines and conducting follow-up as needed
- Handles monthly client billing. Reviews billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits
- Process various forms such as expense reports, new business forms, check requests and audit letters
- Create engagement letters, opens new matters and generates client conflict checks
- Assist with meeting planning, coordination and support, including internal and external meetings, booking conference rooms in other offices and arranging catering for lunch/dinner client meetings
- Sets up and maintains timekeeper's work files, including daily and regular filing. Indexes and prepares files for off-site storage
- Answers telephones and accurately takes and relays messages
- Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm
- File and maintain electronic documents in iManage
- Prepare documents for offsite storage utilizing LegalKey software
- 3 years of administrative law firm experience required
- BA/BS degree preferred
