What are the responsibilities and job description for the OFFICE MANAGER position at Fawkes IDM?
Responsibilities :
- Designing and implementing engagement programs (i.e., Staff Appreciation Week, Well-Being Week in Law, activities supporting D&I affinity months, Garden Room gatherings, weekly office lunches, annual holiday party, etc.) to foster positive morale and opportunities for collaboration.
- Serving as an energized leader and effective liaison between office leadership, firmwide management, and employees.
- Identifying and resolving areas of administrative concern.
- Coordinating and implementing office moves, construction projects, and refurbs as necessary.
- Managing facility leases and vendor / service contracts in accordance with the firm's standard practices.
- Coordinating with building management to ensure facility maintenance and safety.
- Maintaining safety, first aid, and disaster prevention programs in compliance with firm policies and procedures and current local, state and federal requirements.
- Overseeing inventory, procurement, and maintenance of furniture, equipment, and office supplies.
- Establishing and promoting participation in sustainability, conservation, and recycling programs.
- Overseeing local professional staff and outsourced entities as necessary.
- Coordinating professional staff recruitment and Human Resources development; including selection, orientation, training, counseling, and evaluation.
- Work closely with firmwide Human Resources and firmwide Talent to maintain Boston personnel and employment records.
- Administering employee incentives, evaluations, compensation, and benefits programs in compliance with the firm's standard practices.
- Ensuring compliance with the firm's human resources policies and procedures and current local, state, and federal statutory and regulatory requirements.
- Serving as an effective liaison between management and employees.
- Monitoring office expenditures and entering monthly budget variances as well as preparing the annual and revised budget for the Boston office.
- Assisting Boston partners with billing and collections, in coordination with the billing team.
Requirements
