Accounting Supervisor

Accounting Supervisor FIN/15-191
Finance

JOB SUMMARY

This position is responsible for performing managerial, administrative, supervisory, and technical duties in the
coordination of customer service and accounts receivable functions for the department.

MAJOR DUTIES

1. Supervises and coordinates the activities of the Accounting Technicians; oversees the customer service/OTC
functions, and various bank reconciliations; the maintenance of cash register and daily financial transactions.

2. Coordinates and perform work regarding payroll functions; balance of all payrolls, the disbursement of
employee pay, the disbursement of state and federal withholdings, and the disbursement of court ordered
deductions; oversees the preparation and remittance of monthly and quarterly reports to the appropriate
regulatory agencies; interprets laws, regulations, and policies effecting payroll administration; reviews and
balances financial reports for the preparation and distribution of W-2s.

3. Schedule special work assignments and day to day operations including mailing annual occupation tax
certificates.

4. Assist with monthly reporting and reconciliations related to the cash and investment needs of the County.
5. Manage the County purchase card program; assist with monthly statements and reconciliations to ensure

timely posting.
6. Responsible for all wire transfers and ACH activity; including related journal entries.
7. Assist with monthly closing activities.
8. Participates in the preparation of audit schedules and the review of Comprehensive Annual Financial Reports.
9. Provides policymakers and management with accurate and timely financial reporting and information.
10. Identifies potential problems, prepare corrective action plans, informs staff, and implements plans; works

directly with staff to resolve issues and provides process improvements.
11. Ensures proper security for the petty cash fund; maintains proper internal controls; answers audit questions

concerning security and internal controls.
12. Assists in the development of Requests for Proposals, including analysis and evaluation.
13. Trains, assigns, directs, supervises, evaluates and disciplines accounting personnel.
14. Performs other related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION

1. Knowledge of the principles and practices of public finance, budgeting, accounting, governmental accounting,

auditing, and debt management.
2. Knowledge of governmental accounting practices, including the principles and practices of government al

accounting, generally accepted accounting principles, governmental auditing standards, and Governmental
Accounting Standards Board guidelines.

3. Knowledge of relevant federal and state laws, local ordinances, and department policies and procedures.
4. Knowledge of supervisory principles and practices.
5. Knowledge of the methods and techniques of financial research, statistical analysis, and report presentation.
6. Knowledge of governmental budget development and management procedures.
7. Knowledge of computers and job-related software programs.
8. Skill in developing and implementing policies and procedures.
9. Skill in utilizing financial computer software programs.
10. Skill in problem solving, decision making, and gathering and analyzing complex data.
11. Skill in public and interpersonal relations.
12. Skill in researching and preparing reports.
13. Skill in oral and written communication.
14. Skill in operating standard office equipment.

SUPERVISORY CONTROLS

Accounting Manager, Finance

The Accounting Manager assigns work in terms of department goals and objectives. The supervisor reviews work
through conferences, reports, audits, and observation of department activities.

GUIDELINES

Guidelines include county personnel policies, the county code, Generally Accepted Accounting Principles,
accounting and auditing standards, Government Finance Officers Association recommendations, and state laws
and regulations. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied supervisory, accounting, and financial duties. Strict regulations and the need for

• The purpose of this position is to manage the customer service and accounts receivable functions of the

CONTACTS

• Contacts are typically with co-workers, elected and appointed officials, attorneys, outside auditors, state

• Contacts are typically to give or exchange information; resolve problems; provide services; motivate and

PHYSICAL DEMANDS/ WORK ENVIRONMENT

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

This position has direct supervision over Accounting Technicians.

SPECIAL CERTIFICATIONS AND LICENSES

• Possession of a valid State of Georgia driver's license (Class C) and a satisfactory Motor Vehicle Record

ADA COMPLIANCE

• Fayette County is an Equal Opportunity Employer. ADA requires the County to provide reasonable

HIPAA COMPLIANCE

• The Health Insurance Portability and Accountability Act of 1996, as amended, requires employees to protect

DRUG AND ALCOHOL COMPLIANCE

employment will undergo testing for the presence of illegal drugs and alcohol as a condition of employment. In
the course of employment, employees are subject to random, reasonable suspicion, post-accident, and
routine fitness for duty testing for illegal drugs and alcohol abuse. Employees are prohibited to work under the
influence, to possess, to distribute, or to sell illegal drugs in the workplace or abuse alcohol on the job.
Confirmed positive is reason for denial of employment and/or termination.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with completion of baccalaureate degree in a

• Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer

• Possession of or ability to readily obtain a valid driver's licenses issued by the State of Georgia.