Administrative Specialist

Administrative Specialist RD/19-126
Road Department

JOB SUMMARY

This professional position performs administrative and technical duties in support of Road Department and Public
Works operations, which includes transportation planning, project delivery, and coordination with local, regional,
and state agencies and governments.

MAJOR DUTIES

1. Supervises and participates in administrative duties for the Road and Public Works Departments.
2. Reviews and processes invoices for Road & Public Works projects. Tracks budgets and expenditures.
3. Maintains database(s) of department records and projects.
4. Answers telephones; provides customer assistance; provides information concerning policies, explains permit

procedures and regulations; records customer complaints and inquiries; refers to appropriate personnel.
5. Serves as Secretary, or a similar capacity, to the Fayette County Transportation Committee.
6. Files documents, adheres to State Record Retention Schedules.
7. Tracks the receipt, review and processing of Public Works plans and permit applications. This includes

preliminary and final plats, utility permits, driveway applications, transportation projects, etc.
8. Maintains the Department’s Web site.
9. Assists with administration of Fayette County’s Local Administered Project (LAP) certification from the

Georgia Department of Transportation.
10. Performs field visits to meet with citizens and property owners.
11. Performs other related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION

1. Skill in supervision of personnel.
2. Proficiency in using the Microsoft Office Suite of software.
3. Knowledge of basic accounting procedures.
4. Ability to prepare grammatically correct and logically sound memorandums, letters, and similar

correspondence.
5. Ability to develop and maintain hardcopy and electronic filing systems.
6. Ability to learn and use scheduling, work order and geographic information software.
7. Skill in public and interpersonal relations.
8. Skill in oral and written communication.

SUPERVISORY CONTROLS

This position works under the supervision and direction of the Road Department Director. Work may be assigned,
however, by the Director or others within the Road Department or Public Works. All work assigned is to support
the goals and objectives of the two Departments. The supervisor spot checks completed work for completeness,
compliance with procedures, and accuracy. There will typically be daily communication between the
Administration Specialist and the Road Department Director.

GUIDELINES

Guidelines include federal, state, regional, and local laws, codes, and policies related to environmental protection,
transportation, safety, building and development; technical manuals and policy paper issued by professional

Administrative Specialist, Road

organizations; and manuals and policies papers of state and federal agencies. These guidelines require
judgment, selection, and interpretation in application.

COMPLEXITY/SCOPE OF WORK

Success in this position contributes to the efficiency of department operations.

CONTACTS

• Contacts are typically with other County Departments (e.g. Finance, Purchasing, Public Works, etc.), County

• Contacts are typically to give or exchange information, resolve problems and provide services.
  

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting, standing, stooping or walking. The position will make periodic

• Most work will be performed in an office although occasionally field visits will be required.
  

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

• This position will supervise and manage the Road Department Administrative Assistant position.
• The Administrative Specialist will be responsible for managing and delegating workloads.
  

SPECIAL CERTIFICATIONS AND LICENSES

(MVR) in compliance with County Safety and Loss Control Guidelines. Completion of the State of Georgia
Department of Transportation Defensive Driving Course and/or Emergency Vehicle Operation Certification
within twelve (12) months of employment.

ADA COMPLIANCE

• Fayette County is an Equal Opportunity Employer. ADA requires the County to provide reasonable

HIPAA COMPLIANCE

• The Health Insurance Portability and Accountability Act of 1996, as amended, requires employees to protect

DRUG AND ALCOHOL COMPLIANCE

employment will undergo testing for the presence of illegal drugs and alcohol as a condition of employment.
In the course of employment, employees are subject to random, reasonable suspicion, post-accident, and
routine fitness for duty testing for illegal drugs and alcohol abuse. Employees are prohibited to work under
the influence, to possess, to distribute, or to sell illegal drugs in the workplace or abuse alcohol on the job.
Confirmed positive is reason for denial of employment and/or termination.

Administrative Specialist, Road

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with completion of specialized training in the field

experience) to thoroughly understand work of subordinate positions, to be able to answer questions from the
public, and resolve minor problems associated with routine Department operations.

• Possession of or ability to readily obtain a valid driver's licenses issued by the State of Georgia for the type of