What are the responsibilities and job description for the Office Administrator position at Federation Early Learning Services (FELS)?
Job Description:
“What we have in our care is are more than just children- what we have are little humans. And it is our jobs to nurture them to be the best little humans that they can be for their future and our world’s.” – Susan Dagdigian, FELS Director of Programs
The Office Administrator is responsible for general administration tasks within the office environment. They play a primary role in ensuring that the day-to-day office administrative functions are coordinated to achieve a high level of productivity at their location. FELS currently has an open Office Administrator position in our Delaware County center, K’tonton Early Learning Center.
As an Office Administrator at FELS, you will:
- Provide assistance in maintaining a quality childcare program which reflects the philosophy of FELS and adheres to the parameters of state and federal requirements.
- Greet and direct all visitors to the center.
- Answer and screen all incoming telephone calls, route calls to appropriate individuals, provide routine information, and take messages as directed.
- Maintain lists of all in-service, allergy and medicine, and children who cannot be photographed.
- Create staff ID badges and update staff bios.
- Enter enrollment requests into CRM.
- Maintain center calendar, update meetings. and appointments.
- Coordinate Center special events with teachers and assist with center-wide events.
- Provide early or late administrative coverage, as needed.
- Provide support to the Parents’ Association.
- Assist with the center’s inventory and ordering of supplies.
- Maintain and prepare rosters and Alpha list.
- Create new child files and maintain all children’s files in accordance with FELS and DHS regulations.
- For our Pre-K Counts and Head Start Programs, maintain attendance, maintain required paperwork, track dental and other compliance requirements.
- Maintain caregiver assignments list.
- Oversee digital camera usage (sign-out sheets, downloading, printing of photos).
- Submit maintenance requests.
- Oversee Injury and Accident report process.
- Maintaining meal sheets and parent sign in/out sheets.
- Manage all aspects of ELRC paperwork (i.e. attendance, absence letters, subsidy ending letters, etc.).
- Distribute “No Admit” letters.
- Manage daily diaper logs.
- Maintain and track physicals for all children, including those for summer camp.
- Abide by any and all additional guidelines for child care, child education, welfare, health, etc. as instructed by FELS.
Why work with Federation Early Learning Services (FELS)?
We love our staff at FELS and are constantly amazed by the dedication and passion with which our staff approach their work every single day. Our incredible teachers are the foundation of our organization. They are here for our kids, and FELS is here for them as well. To show our appreciation, FELS offers a host of benefits for our teachers and other staff members, including:
- Monthly staff recognition program
- Health, Vision, Dental, and Supplemental Insurance
- Retirement plan
- Generous vacation and sick day allowance
- Reduced childcare tuition
- Paid release time to participate in the T.E.A.C.H. Program
- Encouraging environment for staff to set and achieve professional and educational goals
- Free coffee and access to a staff lounge for breaks
What are an Office Administrator’s skills and qualifications?
- Must be at least 18 years of age.
- Minimum of three (3) years administrative assistant or related experience.
- Annual physical examination and biennial TB (Mantoux) test.
- Above-average problem-solving skills including the ability to identify and respond to a crisis immediately.
- Ability to speak, hear, read, write, and generally understand English sufficiently.
- Proficient in the Microsoft Office including Word, Excel, PowerPoint & Outlook.
- Must be able to occasionally work extended hours including evenings and weekends.
- Visual acuity of at least 20/40 (with corrected lenses if needed) to supervise children individually and in groups of up to 25, maintain accurate records, read necessary program materials, verify identification of escorts, etc.
It is the continuing policy of Federation Early Learning Services (FELS) to provide equal employment opportunity, regardless of race, creed, color, gender, age, national origin, ancestry, religion, physical or mental disability, veteran’s status, affectional or sexual orientation, gender identity, genetic information, marital status, familial status, domestic or sexual violence victim status, or other classification as required by applicable law.
*For more information about our sign-on bonus please contact us directly.
Job Type: Full-time
Pay: $15.00 - $17.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Parental leave
- Professional development assistance
- Retirement plan
- Vision insurance
Schedule:
- 10 hour shift
- Monday to Friday
Work Location: In person
Salary : $15 - $17
