What are the responsibilities and job description for the Workplace Experience Coordinator position at Fidelity & Guaranty Life Insurance Company?
Job Description
Job Description
Job Summary
The Workplace Experience Coordinator is a key support resource in ensuring service excellence and enhanced experience for the users and occupants within the workplace. This position will provide administrative and tactical support related to workplace tools & processes to ensure offices are ready for employees daily. This role serves as a key resource for workplace operations, ensuring employees have the best possible in-office experience.
This position will require you to be in the Des Moines office 100% of the time. Occasional remote work may be permitted based on workload and / or other ad-hoc situations that support it, with manager approval. Desired in-office schedule is Monday–Thursday, 8 : 00 AM – 5 : 00 PM and Friday, 8 : 00 AM – 2 : 00 PM.
Duties and Responsibilities
- Ensure office common areas remain clean and organized; conduct daily walkthroughs to keep spaces tidy and free of clutter.
- Establish & maintain inventory for office, break, pantry & managed meeting room areas.
- Expertly manage supply ordering systems and reconcile receipt of goods against monthly / annual budget.
- Responsible for the coordination, fulfillment, and administrative support of on-site meetings and events, including data entry, coordination of catering, organization of facility or meeting supplies, day-of support, etc.
- Process purchase requisitions / orders, payment of invoices and provide appropriate cost-center coding.
- Process all workspace & parking-related requests for new hires, user changes, or terminations.
- Prepare weekly occupancy & office utilization summaries.
- Provide project support to Workplace Services leader(s), including note taking, vendor coordination and other administrative tasks.
- Provide support for employees working in a hybrid & flexible work environment, including support for equipment and processes, introducing and reinforcing protocols & etiquette.
- Ensure questions, concerns, and suggestions from employes are addressed and conduct follow-up, if needed.
- Assist Workplace Services team to support other departments on-site during special events and functions, as needed.
- Maintain awareness of and help promote emergency, security and safety policies.
Experience and Education Requirements
Knowledge, Skills & Abilities
Other Requirements
IND-HP
LI-MK1
Additional Information
Work Environments
F&G believes in an employee-centric flexible environment, which is why we offer the ability for in-office, hybrid and remote work arrangements. During the hiring process, you'll work with your leader to decide what works best for your role.
F&G complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities, unless such accommodation would cause an undue hardship for F&G. If reasonable accommodation is needed to participate in the job application or interview process, please contact talentacquisition@fglife.com.
Join our employee-centric hybrid work environment : F&G Careers
About F&G
Since 1959, Fidelity & Guaranty Life Insurance Company (F&G) has offered annuity and life insurance products to those who are seeking security in retirement and protection during life's unexpected events.
As a national Top Workplace1, an Iowa Top Workplace2 and a proud equal opportunity employer, F&G team members are empowered, collaborative, dynamic and authentic. We believe that by embracing these values, we will continue to build and strengthen the company while continuing to be a great place to work.
1 Top Workplaces USA 2022 – 2023
2 Des Moines Register Top Workplaces 2018 – 2022
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