Billing Specialist

About Us
Finnegan is more than just a law firm – we are a powerhouse of innovation and strategy growth. We pride ourselves on providing top-tier intellectual property services globally. Our success is rooted in our emphasis on relationships with our clients and each other. We care about every individual, and it is why many professionals have spent their entire careers at Finnegan.
Role Overview
The Billing Specialist is responsible for distributing and sorting appropriate billing reports, editing attorney time entries, and preparing invoices for selected attorneys. The Billing specialist to help identify, communicate, and resolve complex billing discrepancies in accordance with client standards and firm practices.
Responsibilities
Bill Preparation

• Utilizes knowledge of law firm billing (and the patent process for demand billers) for the preparation and distribution of draft and final Detailed Billing Reports and client bills/invoices
• Understands the importance of billing deadlines and ensures invoices are submitted accurately within specified time constraints
• Ability to identify, research and follow-up on client/vendor rejections
• Effectively communicates with clients or firm personnel as necessary to maintain and clarify billing/timekeeping information
• Identifies billing discrepancies and refers to appropriate firm leadership as necessary
• Proactively manages monthly workflow allocation to ensure completion at month’s end by coordinating workflow with secretaries and attorneys minimizing bottlenecks; notifies management of problems early enough in process to allow for corrective action
• Appropriately administers firm’s write off procedures
• Effectively works with the Collections Specialists as necessary to help resolve outstanding issues and reissuance of invoices
• Assist department management and other key firm personnel with special reporting requests

Other duties as assigned
Electronic Billing

• Effectively utilizes knowledge of client guidelines, electronic billing systems and eHUB to successfully submit client invoices
• Demonstrates understanding of e-billing systems, processes, and procedures
• Demonstrates appropriate and timely follow-up on rejected invoices (tier 1)
• Demonstrates timely and accurate completion of related e-billing reports
• Demonstrates the ability to follow-up in a timely manner with Management, Billing Attorneys, secretarial staff and/or the client contacts when rejections need additional attention for resolution

Other duties as assigned
Qualifications

• Associate degree required; Bachelor’s Degree preferred in a business-related field of study.
• A minimum of 5 years years law firm billing experience required;
• A minimum of 3 years Elite (Enterprise or 3E) or Aderant accounting software required
• Demonstrated proficiency in Microsoft Office Suite (including strong knowledge of Microsoft Excel) including meeting platforms such as Microsoft Teams, Zoom, etc.
• Ability to understand complex billing arrangements in order to translate those terms into correct E-billing formatting for invoices
• Detail-oriented and extremely accurate
• Ability to work well without direct supervision
• Must have the ability to work well under pressure, meet frequent deadlines, and prioritize multiple tasks.
• Excellent organizational skills and ability to efficiently handle multiple tasks
• Excellent oral and written communication (including spelling and grammar) and interpersonal skills are required
• Flexible attitude and the ability to deal well with changing assignments and priorities; willingness to learn and acquire advanced duties, and provide support to varied office members
• Strong written and oral communication skills including professional interaction with all levels of personnel
• Ability to work independently and as part of a team
• Familiarity with various e-billing software vendors, such as Serengeti, Collaborati, Passport, BillingPoint, CounselLink and e-Billing Hub is a plus

If you are talented Legal Billing professional looking for a dynamic and challenging role where your skills will have a direct impact on a success, please apply.
The base annual pay range for this role is between $75,000 - $85,000 DOE. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.

Equal Employment Opportunity Statement:
Finnegan is an Equal Opportunity Employer. The firm is committed to providing equal employment opportunities to all applicants for employment, as defined by applicable state and federal laws, without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, gender identity or expression, physical or mental disability, medical condition, military or veteran status, genetic information, marital status, pregnancy, childbirth, or related medical conditions, or any other protected status in accordance with all applicable federal, state and local laws. For candidates needing reasonable accommodations or assistance with the application process, please contact Human Resources at 202.216.5400.

#LI-BW1

Salary : $75,000 - $85,000