What are the responsibilities and job description for the Coordinator, Advocacy position at Finseca?
Job Summary: The Advocacy Coordinator will enhance the effectiveness and efficiency of our Advocacy team by providing administrative support for the Chief Advocacy Officer and senior Advocacy Team, including department budget management, staff meeting support, and other critical projects that relate to the work of the Advocacy Team, Finseca’s Executive Leadership Team, Advocate Committee, Corporate Partners and other Finseca departments and colleagues. Other projects will be assigned as necessary.
Duties & Responsibilities
Provides general administrative and executive level support for the Chief Advocacy Officer and Senior Advocacy Team including:
- Scheduling and calendar management, managing travel, and preparing materials for meetings, conference calls, and presentations.
- Monitoring and tracking emails, invites, and accountabilities for the Chief Advocacy Officer and senior advocacy team in managing the Advocacy Department needs and workflow.
- Assists with data entry.
- Filing expense reports and Corporate Card management
- Special projects, as necessary.
Manages Advocacy team budget process which includes:
- Responsible for coding and approval of all Advocacy bills and expenses, maintains budget backup materials, and provides regular reports on budget status.
- Prepares budget projections and analyzes spending patterns.
Assist the Advocacy Team with the implementation and execution of events.
Manages the process for responding to speaking requests for the Advocacy Team. Assists with developing and improving presentation materials.
Prepares and files Federal lobbying disclosures each quarter, as well as State disclosures as required.
Maintains the Advocacy Shared Drive and collaborates with other teams to update the website and member resources.
Helps to run webinars and other virtual meetings for the Advocacy Team.
Perform additional duties as needed and required.
Skills & Experience
- 6-8 years’ of administrative support work experience.
- Excellent computer skills including thorough knowledge of Microsoft Office. Strong PowerPoint and Excel skills are especially useful.
- Proven experience of department budget management.
- Excellent organizational and planning skills.
- Excellent verbal and written communication skills.
- Ability to carry through tasks with minimal direction.
- Ability to anticipate needs, think critically, and add value to projects.
- Excellent interpersonal communication skills.
- Passion to learn and grow showing intellectual curiosity.
- Demonstrated experience in organizing and completing tasks.
- Detail and solution-oriented.
- Confident demeanor and presence.
